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ARCHIVE OFFICER LOS
Job Location:
Job Location:
Port Harcourt - Nigeria
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
27 October 2026 (Yesterday)
Posted:
Application Deadline:
24 January 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
SERVICE DIMENSIONS
Financial Data: N/A
People Data: Coordinates Entity Document Controllers; Liaises with the Central Archivist for the proper use of the
Information Management Tools within the District.
Production Data: Administers 20000 linear metres of records and archive documents within the Lagos Assets;
Statistical Data: Indexes approx. 50000 record entries/year.
ACTIVITIES
Act as Records and Information Management functional expert who is trained to support Entities within the District
in Records and Information Management;
Work with the IML (Information Management Liaison) to maintain a Document Referential within their team to
comply with the COMPANYS PCD/ PSPI guidelines
Liaise with the IML with regards to organizational change storage change compliance assessments legal
proceedings tax audits and regulatory investigations impacting affected Records
Identify special categories of Records such as vital and historical Records; Ensure vital Records are copied and the
copy is stored in the identified fall-back storage location being a different location from where the originals are kept;
Provide clients with clear instructions and appropriate training on their responsibilities regarding Records and
Information.
Liaise with the IML and the Entity Document Controllers in ensuring that staff including new staff members are
familiar with the COMPANYS Referential know how to identify and classify Records and know where to store
Records; Ensure that responsibilities for Records and Information Management are formally handed over when
projects or entities cease to exist or when an individual leaves the role.
Ensure the proper reception of archive documents from Entity Document Controllers and users in line with
COMPANYS archive practices and procedures. Ensure that sorting indexing shelving and retrieval of the archived
documents are carried out in a timely and secure manner
Ensure the safety security and confidentiality of the documents situated at the Central Archive of the District.
Ensure proper documentation transportation to offsite storage location and general management of backup tapes
while adhering strictly to COMPANYS policies and procedures for tape management.
Assist with the planning follow up deletion and destruction of documents in line with COMPANYS document
retention policy.
CONTEXT AND ENVIRONMENT
Must work within the framework defined by:
Companys Group Information Management Policy (PCD/PSPI) and DGEP Directions on Documentation
COMPANYS Records/Archive Procedures Policies and Referential
Archive documents require favourable atmospheric conditions and security.
IM Applications and Workflows are becoming increasingly complex and varied.
H3SE
Familiarize self with COMPANY emergency procedures and report to the Manager any incident unsafe act or
operation.
Carry out assigned duties safely according to COMPANY HSE procedures in such a manner to minimize /
eliminate unsafe exposure to self or fellow workers.
ACCOUNTABILITIES
Compliance with the COMPANYS Records and Information Management Governance in support of the COMPANYS
Records and Information Management procedure will help protect the Company and its employees from risks such as:
Fines or sanctions from courts and regulators; Cost through unnecessarily lengthy searches for Records;
Inability to defend litigation properly; Loss of valuable corporate memory;
Making poor decisions based on incomplete or out-of-date information; and Damage to company reputation e.g.
because of inability to demonstrate compliance with specific Sarbanes-Oxley Act/ Legal/ Tax documentation and
evidence requirements
Requirements
QUALIFICATIONS / EXPERIENCE REQUIRED
HND in Sciences preferably Library Science with minimum of 7 years relevant experience
Knowledge of oil & gas and renewable energies industry will be an added advantage
Required Skills:
QUALIFICATIONS / EXPERIENCE REQUIRED HND in Sciences preferably Library Science with minimum of 7 years relevant experience Knowledge of oil & gas and renewable energies industry will be an added advantage
