Administrative Officer RegionalOut-of-State Operations

We are seeking a highly organized proactive and detail-oriented administrative officerto oversee the smooth administrative and operational activities of a regional/out-of-state office.

1. Facility Hygiene & Housekeeping

• Conduct daily inspections to ensure cleanliness safety and operational readiness.
• Supervise cleaning staff and office assistants.
• Coordinate deep cleaning pest control waste management and sanitation schedules.
• Prepare daily and weekly facility reports for Head Office.

2. Asset & Inventory Management

• Maintain accurate records and tagging of company assets IT equipment and furniture.
• Conduct regular physical asset counts and audits.
• Enforce asset check-in/check-out procedures.

3. Repairs & Maintenance

• Identify and report facility faults including electrical plumbing air conditioning generator and IT-related issues.
• Coordinate local vendors and contractors for repairs and maintenance.
• Monitor service delivery and ensure compliance with agreed SLAs before sign-off.

4. Procurement & Vendor Management

• Manage office supplies stationery consumables and cleaning inventory.
• Ensure procurement activities remain within approved budgetary guidelines.
• Process and maintain accurate vendor invoices receipts and purchase orders.

5. Operations & Head Office Coordination

• Serve as the primary administrative liaison between the regional office and Head Office.
• Maintain prompt communication and provide timely updates on assigned tasks.
• Manage petty cash utility payments and operational expense documentation.
• Coordinate local travel logistics and guest reception for visiting personnel and partners.

• Bachelors degree or HND in Business Administration Public Administration Logistics or a related discipline.
• 12 years of experience in office administration facilities management or operations.
• Experience managing a branch or regional office is an added advantage.
• Strong problem-solving and task-prioritization skills.
• Excellent verbal and written communication skills.
• High attention to detail and strong organizational ability.
• Proficiency in Microsoft Word Excel PowerPoint and administrative software.
• Ability to work independently with minimal supervision.
• Highly proactive responsive and results-oriented.