Project Coordinator HRIS

OFFICE OF TRANSFORMATION AND IMPROVEMENT TE TARI WHAKAUMU ME TE WHAKAPAI AKE
OPERATIONS DIVISION TE WĀHANGA WHAKAHAERE

The University of Otago is transforming how we support our people.

Our People Pathway (OPP) is a major programme delivering a new Human Resources Information Management system (HRIS) across the University. We are seeking a Project Coordinator to support delivery of this high-impact programme.

Te mahi The role

As Project Coordinator you will provide coordination and documentation support across the programme helping keep delivery on track well-managed and clearly communicated.

You will:
Prepare and maintain core project documentation (plans reports logs dashboards presentations).
Manage the central document repository ensuring accuracy version control and accessibility.
Develop SOPs process documentation and support training material development.
Maintain RAID logs action registers and decision records.
Track progress milestones and finances highlighting risks and variances.
Collate information from stakeholders to support reporting and decision-making.
Support governance processes including meeting coordination papers minutes and actions.

Kā pūkeka me kā wheako Your skills and experience

We are looking for a proactive organised self-starter who can work across multiple priorities and teams.

You will bring:
Strong organisation and communication skills with the ability to manage competing priorities.
Ability to work independently in a fast-moving evolving environment.
Understanding of project management principles or experience supporting delivery.
Experience producing project documentation and business artefacts.
Strong written communication with the ability to tailor content to different audiences.

Mō te tīma About our team

Transformation and Improvement support the Universitys success through strong programme delivery and business process improvement.

This multi-year programme spans HR Digital Finance and the wider University offering the opportunity to contribute to a complex high-profile transformation.

Pūroko Further details

This is a two-year fixed-term full-time position (37.5 hours per week) located in Ōtepoti Dunedin.

The appointment range for this role is $69931 to $74609. Top of the range is $80285.
We offer a competitive salary 5 weeks annual leave a 6.75% superannuation scheme and the ability to achieve real work/life balance. More information regarding employee benefits can be found here.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking people and behaviours. This means that the contributions of staff with diverse backgrounds experiences skills and perspectives are valued and respected.

For further information regarding the role please contact Stela Pasic via the below contact details.

Tono Application

To submit your application (including CV and cover letter) please click on the apply button below. Applications quoting reference numberwill close on Sunday 12 July.

Applications may be reviewed as submitted and candidates invited for interview. The University reserves the right to close this vacancy at any time.

Additional Information

Contact: Stela Pasic

Position details: Job Description

Further Information: Department Website

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Location: About Dunedin