Procurement Specialist fixed term

Procurement Specialist fixed term

Position Description

• Provide specialist advice and assistance
• Contribute to KiwiRails Procurement Strategy
• Fixed term to January 2027 Auckland based potential for extension

He kōrero mō mātou About us:

At KiwiRail we connect New Zealanders sustainably powering economic growth and ensuring vital freight and passenger services run smoothly. Our mission Stronger Connections Better New Zealand highlights our dedication to sustainability and community well-being.

Our people make KiwiRail exceptional. By fostering a diverse inclusive and supportive workplace we empower everyone to contribute their best. If youre passionate about innovation and safety wed love to welcome you aboard.

He whakamārama mo te tūranga mahi About therole:

As a Procurement Specialist for Group Procurement youll play a key role in the Auckland Commercial Team.

The role ensures we meet all governance requirements and follow government regulations as we perform category management and systems analytics functions. The person in this role will analyse complex data and business processes create Power BI dashboards write clear business documentation and perform procurement functions with the Government Electronic Tendering System (GETS) for the end-to-end source to contract process. Youll work closely with the business the procurement team and internal governance stakeholders to execute procurement activity that keeps our rail system safe efficient and up-to-date.

Key accountabilities include:

• Category Support
  • Support the Procurement and Process Improvement Manager with developing category strategies and multi-year initiative plans.
  • Analyse and deliver category / spend insights to business stakeholders with a focus on total cost of ownership cost modelling and other factors.
  • Drive improvements in data management to improve category management and spend insights.
• Sourcing Management
  • Gather business requirements for Sourcing from Business Stakeholders
  • Conduct sourcing activity (EOI RFP etc.) evaluation of responses and facilitate moderation meetings.
  • Make Supplier recommendations to business stakeholders based on evaluation outcomes.
  • Negotiate with vendors to achieve optimal commercial TCO and risk outcomes.
  • Support drafting commercial contracts or variations with appropriate KPIs and risk management clauses.
  • Collaboratively develop change management plans to ensure suppliers are setup for successful delivery.
• Supplier Relationship Management
• • Support with categorisation and management of suppliers.
  • Raise invoice queries / discrepancies with suppliers and follow through to resolution.
• Risk Management and Sustainability
  • Identify Supplier risks are through the Procurement process and develop plans collaboratively with business stakeholders to mitigate supplier risk.
  • Proactive management of contract expiry and contract data.
• Procurement Processes and Systems
  • Perform SIPOC business process modelling and create process analysis reports
  • Extract data from SAP and analyse results
  • Develop PowerBI dashboards and Excel reports for business use
  • Develop Sharepoint Registers and simple databases for storing and analysing data
  • Assist in developing tools to support the Group Procurement team
  • Analyse data using fact based and statistical methods for modelling cleansing and data quality improvement
  • Ad hoc investigations and audit support as directed by the Procurement and Process Improvement Manager

Ngā pukenga e rapu nei mātou What (skills) you will bring:

• Youre skilled in business data analysis and business process analysis and modelling
• You will have 5 Years of experience in a similar role in a Strategic Procurement function
• You have familiarity with SAP and Maximo functions with relate to Purchasing Vendor and Material Master
• You know how to investigate issues and how to visualise complex data for stakeholders
• You understand the products and services which we Procure
• You can understand how KiwiRail interacts with other agencies and the Government

• You communicate well at all levels including making presentations to key stakeholders
• You make good decisions and are politically aware
• Youre flexible and practical
• You focus on customers needs
• You have a commercial mindset
• You value diversity and help create an inclusive workplace

• You can pass regular drug and alcohol screenings
• You have a current and valid NZ Drivers Licence

You need either:

• You have a relevant degree in business or data analysis related topics
• You have a post tertiary education experience
• You have actual experience with PowerBI development Excel reporting Sharepoint and SAP

And

• You ideally will hold some relevant industry certifications

Nōu te rourou Whats in it for you:

• Competitive remuneration plus 4% KiwiSaver employer co-contribution
• 5 weeks annual leave pro rata

Kua rite kia rite Ready to Make a Difference

Rā aukati Applications Close: 29 July 2026