Executive Assistant

ACCIONA is a global company leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65000 professionals present in more than 40 countries across the five continents all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference promote sustainable development and find solutions to the biggest global challenges including climate change overpopulation and water scarcity Come and join us in building the infrastructure our planet needs to achieve a sustainable future.
Since establishing a presence in Australia in 2002 ACCIONA has made significant investments in local opportunities and project development. ACCIONA employs more than 3000 people in its renewable energy infrastructure and water projects across Australia & New Zealand.

Job Description

Join ACCIONA and be part of a team delivering one of New Zealands most significant transport infrastructure projects. The Northland Corridor Warkworth to Te Hana - Ara Tūhono project will enhance connectivity improve safety and support regional growth leaving a lasting legacy for future generations.

The Opportunity

This is an exciting opportunity to join a dynamic organisation delivering a major infrastructure project. As Executive Assistant & Business Coordinator you will work closely with the Chief Executive Officer and Management Team providing high-level executive support effective administration and seamless organisational operations.

Acting as a central coordination point across the organisation you support leadership activities office administration and business operations. Youll play a key role in helping create a positive professional and well-organised workplace as the company mobilises and grows.

From managing schedules and coordinating Board and leadership meetings to maintaining key organisational records overseeing office administration and supporting key business initiatives you will contribute to the smooth and effective operation of the organisation.

Key responsibilities:

• Provide proactive executive support to the Chief Executive Officer and broader administrative support to the Management Team.

• Coordinate Board committee and leadership governance activities including meeting scheduling agenda preparation minute-taking reporting and action tracking.

• Maintain organisational records registers and corporate documentation ensuring accuracy accessibility and compliance with organisational requirements.

• Serve as custodian of the organisations document library and SharePoint environment ensuring records are effectively managed controlled and maintained.

• Coordinate office administration workplace facilities and business support services to support a professional and efficient working environment.

• Support onboarding and mobilisation activities for employees contractors consultants and visitors ensuring a seamless and positive experience.

• Assist with stakeholder engagement activities workshops project events and internal communications.

• Contribute to continuous improvement initiatives and help establish efficient business processes as the organisation grows.

Required Skills and Competencies

• Relevant experience in executive support governance coordination office administration or a related business support function.

• Strong proficiency across Microsoft Office 365 applications including Outlook Word Excel PowerPoint and Teams.

• Experience using SharePoint or similar document and records management systems with the ability to maintain accurate and well-controlled information repositories.

• Excellent organisational communication and stakeholder management skills with the ability to manage competing priorities maintain confidentiality and deliver high-quality support in a fast-paced environment

As a company that values diversity as a source of talent we work to foster an inclusive environment that promotes respect belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin circumstances background or condition.

Applicants must be a New Zealand Resident/Citizen or hold appropriate work rights to work in New Zealand.