Assistant Project Manager

BGIS is a global leader in integrated facilities management delivering innovative and sustainable solutions across a range of industries. We pride ourselves on maintaining high standards of safety efficiency quality and operational excellence.

BGIS is seeking an organised and proactive Assistant Project Manager to support the successful planning coordination delivery and reporting of projects across BGIS Direct.

Reporting to the Contract Manager you will work closely with project managers consultants contractors clients and internal teams to help ensure projects are delivered safely on time within budget and to the required quality standards.

The ideal candidate will be highly organised confident managing multiple priorities and comfortable communicating with a wide range of stakeholders. You will bring a practical approach strong attention to detail and a genuine interest in developing your project management career.

• Assist with the planning coordination and administration of projects.
• Support project managers with programme scheduling milestone tracking and progress reporting.
• Coordinate project documentation including project plans scopes purchase orders variations meeting minutes and status updates.
• Liaise with clients consultants contractors and internal stakeholders to support effective communication and project delivery.
• Monitor project budgets committed costs invoices and financial information to support commercial control.
• Help identify project risks issues and dependencies escalating these appropriately when required.
• Assist with procurement activities and contractor coordination.
• Support quality assurance document control and compliance with programme standards and processes.
• Prepare weekly and monthly reports covering delivery progress financial status key risks and upcoming activities.
• Maintain accurate project records systems and registers.
• Attend project and stakeholder meetings recording key actions decisions and follow-up items.
• Contribute to the continuous improvement of project delivery reporting and coordination practices.

• Previous experience in project coordination assistant project management programme support or a similar role.
• Strong project coordination and administrative capability with excellent attention to detail.
• Ability to manage multiple tasks and competing priorities across a programme of work.
• Excellent written and verbal communication skills.
• Strong stakeholder engagement and relationship management capability.
• Ability to prepare clear and accurate reports meeting minutes and project documentation.
• Sound problem-solving skills with a proactive and practical approach.
• Competence in Microsoft Office applications particularly Excel Word Outlook and Teams.
• Ability to work collaboratively as part of a team while also taking initiative independently.
• Experience working with project schedules reporting tools and document management systems.
• An understanding of project delivery processes risk management and quality assurance practices.

• Experience supporting construction infrastructure property or capital works projects.
• A relevant qualification in project management business administration construction engineering or a related field.
• An understanding of health and safety contract administration and project governance processes.

This position supports projects nationally across New Zealand and operates under an on-site/hybrid working model. Specific working arrangements will be discussed as part of the recruitment process and will depend on the requirements of the role and relevant projects.

Key benefits include:

• Work with a global leader in integrated facilities management and project delivery.
• Gain exposure to a varied programme of projects and stakeholders.
• Build practical experience across project coordination reporting financial tracking procurement and contractor management.
• Work alongside experienced project managers consultants and industry professionals.
• Join a collaborative environment that values initiative teamwork and continuous improvement.
• Develop your project management capability and broaden your industry experience.
• Contribute to projects where safety quality compliance and operational excellence are key priorities.
• Be part of an organisation that values diversity sustainability and innovation.

BGIS is a global leader in facility management energy and sustainability project delivery asset management and technical services. We employ over 12000 people worldwide and manage more than 50000 diverse facilities including critical environments such as data centres. Our clients operate across sectors including healthcare government higher education and utilities.

If you are a proactive and organised project professional looking to build your career within a forward-thinking global organisation we would love to hear from you.

BGIS is committed to providing an inclusive and respectful workplace. We welcome applications from people of all backgrounds including women Māori and Pacific peoples members of rainbow communities people with disabilities and people from culturally and linguistically diverse backgrounds.

To be considered for this position applicants must have full working rights in New Zealand.

Be part of a workplace that values diversity safety sustainability collaboration and continuous innovation.

Explore more opportunities at BGIS Asia Pacific Careers.