Administrator Health Sciences

DIVISIONAL SERVICES AND ADMINISTRATION WHAKARATOKA ME NGĀ WHAKARITEKA Ā-WĀHAKA
DIVISION OF HEALTH SCIENCES TE TAUTARINUI

The role Te mahi

Were looking for multiple organised and proactive Administrators to provide high level generalist and administration support within our Division of Health Sciences.

One vacancy will support the Dean and Head of Region in the Office of the Dean Faculty of Medicine - Dunedin. The other will be based within our Pathology Department.

Youll be a trusted and reliable team member who brings initiative clarity and a strong sense of ownership to your work.

Responsibilities may include:
Managing calendars and inboxes.
Organising travel arrangements.
Coordinating and tracking approvals.
Meeting and committee support.
Administration support for expressions of interest academic promotions research & study leave.
Transactional finance.
Contributing to Faculty- and Department-wide initiatives.

Your skills and experience Kā pūkeka me kā wheako

You are a confident and proactive administrator who enjoys working with people and delivering great service. Comfortable balancing competing priorities you build strong connections communicate effectively and help ensure operations run smoothly. Other key skills you will need are:
Excellent attention to detail and able to consistently deliver accurate quality work.
High level diary management correspondence and meeting administration.
Ability to build positive trusted relationships through a professional and approachable style.
Flexibility able to operate in an environment with changing priorities and manage multiple tasks effectively.
Self-directed and can manage time well be highly organised.
Dedication to working in a culturally safe and respectful manner with respect and appreciation of Te Tiriti o Waitangi principles.

About our team Mō te tīma

Divisional Services and Administration are a group of highly skilled professional staff responsible for delivering an outstanding student and staff experience through high quality effective service delivery to all of the Universitys internal and external customers.

Further details Pūroko

We have two one year fixed term positions available in Ōtepoti Dunedin. Please state your position preference in your cover letter:
One full-time (37.5 hours per week).
One part-time (26.25 hours per week).

The appointment range is $63508 to 68185. Top of the range is $73640.

You must have the right to live and work in New Zealand to apply for these positions.

We are also seeking candidates for Kaiwhakahaere Tari positions which support the implementation of our Māori Strategic Framework. If you are interested in these positions there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process. The appointment range for these $69931 to $74609. Top of range $80285 per annum.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking people and behaviours. This means that the contributions of staff with diverse backgrounds experiences skills and perspectives are valued and respected.

For further information or to discuss the role in confidence - please contact Damian Mallon or Jillian Tourelle via the email addressed below.

Application Tono

To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference numberwill close Sunday 9 August 2026.

Applications may be reviewed as they are received. The University reserves the right to close this vacancy at any time.
Additional Information

Contact: Damian Mallon or Jillian Tourelle

Position details: Administrator or Kaiwhakahaere Tari

Further Information: Department Website

Create an email with a link to this vacancy: Create email

Location: About Dunedin