Project Officer
Job Location:
The Hague - Netherlands
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Do you want to fight for equality Tackling inequality at its roots together with colleagues our partner organizations and activists in more than 90 countries To change the systems behind it once and for all!
Oxfam Novib stands behind the people who stand up for equality. Together we fight for a world where everyone has equal opportunities regardless of religion ethnicity sex disability sexual orientation and gender identity. A world where everyone feels safe; where income gaps are shrinking instead of growing where climate change is tackled firmly.
Equality is the common thread in our work both internally and externally. We recognize that our team of colleagues can become even more diverse and that only with a diverse team can we gain a broad perspective on the world. Therefore we want to encourage everyone who is interested to apply. Our aim is to create an environment where colleagues feel welcome and diversity is embraced and celebrated.
Our aim is to build a team that offers a rich variety of perspectives enabling us to achieve an inclusive and inspiring work environment.
Apply and become part of Oxfam Novib!
This is what you will do as Project Officer
As Project Officer you are part of the Project Management Support Unit and seconded on a near full-time basis to the Program Development and Donor Engagement Unit. You deliver a direct and operational contribution to the implementation of projects in all administrative aspects. You ensure quality delivery of key project administrative deliverables in close coordination with relevant Country Offices partners and/or third parties. You are responsible for good administrative management and provide advice to the Project Manager on your area of expertise.
Description of the Department
The Finance and Operations Department has the core responsibility to deliver on enabling operational services that help the organization achieve its impact goals and ensure that it fulfills its external regulatory requirements. The department consists of four functional units (ICT and Facilities; Integrity; HR People and Culture; Corporate Finance Quality and Control) one expertise unit (Project and Donor Compliance) and an Executing Affiliate (EA) unit (EA Global Business Support) where business support to our EA country offices are clustered.
Purpose of Unit
The ProMt unit provides project related financial and administrative support to the Programs and Engagement Departments and non-project related financial and administrative support to all units and departments. It is the owner of a number of key policies and processes that relate to the operational financial and administrative management of projects from the inception of a project until its closure and procurement in general within Oxfam Novib. It provides direct project support through seconded staff and procurement management and indirect support through a core team setting and providing guidance on professional project management financial and administrative standards for projects and procurement in general.
Key responsibilities
Your tasks and responsibilities are to:
- Prepare in the framework of the project cycle documentation and correspondence (such as approvals contracts letters of transfer reminders) and/or co-ordinate this process with the concerned team members Oxfam departments and partner organizations.
- Ensure the logistical organisation and co-ordination of various consultation fora (e.g. steering group stakeholder meetings workshops and conferences) abroad and in the Netherlands.
- Prepare project meetings record the action points and minutes and monitor their follow-up
- Make pre-assessments of progress reports of partners on compliance issues.
- Support MEAL result measurement.
- Prepare and support the implementation of the internal communication strategy of the project and support the external communication.
- Support discussion on contract issues with partners including legal counsel.
- Maintain the administrative project registration; keep a tab on agreements on each project and signal deviations to the project leader and support procurement for the project.
- Arrange the processing registration and filing of the documentation and correspondence of the projects in line with the applicable procedures and with the aid of automated systems.
- Arrange the administrative handling of consultancy contracts and monitors the terms and approval of the payments
- Monitor administrative compliance of large procurement by project partners where needed/ requested.
- Carry out ad hoc project support for other projects as and when required.
Who are we looking for
- A first-level university degree (e.g. Bachelor; HBO) in public or business administration or other relevant social sciences is required. A certification in project management is considered an asset.
Experience
- A minimum of one (1) year of experience in organizing processes events and project planning is required.
Languages
- Fluency in English is required. Knowledge of other languages (e.g. Dutch; French; Spanish) is considered an asset.
Skills and Abilities
- Strong analytical and computer skills.
- Result-oriented and have a strong work ethic.
- Easily work in a project-oriented manner while having a strong focus on the end results.
- Able to handle requests from multiple sources and work effectively individually as well as across teams and in a multi-cultural environment with a focus on promoting diversity and inclusivity.
- Remain calm when working under pressure and always work with a high degree of discretion and confidentiality.
- Attention to detail excellent organizational skills and are able to communicate clearly (with strong writing skills).
Working at Oxfam Novib
- All our work is guided by our core values: Empowerment Accountability Inclusiveness Courage Solidarity and Equality.
- At Oxfam Novib we work according to the Feminist Principles - Oxfam Policy & Practice.
- Oxfam Novib is committed to offer you a motivating work environment at our offices in The Hague. We offer a one-year contract from start (including a 1-month trial period) with the possibility to extend.
- Oxfam Novib offers an attractive and honest benefits package including a year-end allowance and yearly pay increase from the Collective Labor Agreement. Moreover we offer complementary options to choose from. The salary range for this position is set in scale 7 with a salary range between 3.039- and 4.493- gross depending on experience based on 36 hours a week.
- We are currently working hybrid (50% in the office in The Hague and 50% at home).
- At Oxfam Novib we prioritize our teams mental well-being. We make sure to demonstrate care for our colleagues as an organisation and at individual level. We also organise regular trainings and webinars related to many facets of mental and physical health and offer access to free professional and confidential support for those who might need it be it their personal or professional life. Learn more
Additional information
- Do you believe that this is the job you are looking for Then we would love to meet you! Please send your resume and cover letter via our application portal.
- If you have questions regarding the position please contact Mark Kingma Unit Manager at ;
- Only applications received before the closing date 24 August 2026 and submitted via our application portal will be considered.
- This vacancy is open to both internal and external candidates with priority given to internal applicants who are qualified or can develop quickly. We encourage growth and opportunities within our organization while warmly welcoming new talent with fresh ideas and expertise!
- Oxfam Novib seeks talented individuals who share our values and commitment to preventing misconduct. We maintain a strict policy against all forms of abuse exploitation power abuse and financial misconduct which is also integrated into our recruitment process. As part of a job offer we request valid references and candidates may undergo integrity screenings including criminal record and financial background checks.
- Oxfam Novib reserves the right to its sole discretion not to make agreements regarding this job opening make an agreement in a lower level or make an agreement with an amended job description.
- Qualified candidates residing in the Netherlands or the EU/EEA willing to relocate at their own expense are encouraged to apply. Please note that Oxfam Novib cannot provide visa sponsorship.
- Qualified candidates residing outside of the EU/EEA who are willing to relocate to the Netherlands at their own expense and responsibility are encouraged to apply.
Required Experience:
Unclear Seniority
About Company
Oxfam is a global movement of people working together to end the injustice of poverty. That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We t ... View more
