Project Control Advisor (Document & Information Management)

Location: Lelystad (Hybrid)
Hours per week: 16
Contract Type: Freelance / Contract Assignment
Duration: 1 July 2026 30 June 2028
Maximum Hourly Rate: 31
Education Level: HBO (Higher Professional Education)
Language Requirement: Dutch (Mandatory)

Role Overview

We are seeking a Project Control Advisor to support a large-scale infrastructure environment within a Dutch government organisation.

The role focuses on document management digital archiving and information control within project environments ensuring compliance structure and accessibility of project documentation throughout the lifecycle of infrastructure projects.

You will play a key role in maintaining and improving the digital project archive supporting users and ensuring correct application of document management processes and standards.

Key Responsibilities

Document & Information Management

• Register classify and manage project documentation within a Document Management System (DMS)
• Apply metadata standards and ensure proper document organisation and accessibility
• Classify documents according to confidentiality and compliance requirements
• Maintain structured project file systems and ensure consistency across documentation

Project Archive Management

• Maintain an up-to-date digital project archive in line with organisational standards
• Manage authorisations including granting and revoking access rights
• Maintain authorization matrices and access control documentation
• Create and manage default views and search structures within the DMS
• Ensure correct processing of incoming internal and outgoing documents
• Oversee routing of documents and emails to appropriate stakeholders

User Support & Training

• Instruct and train project staff on document management processes
• Coach users to ensure correct application of archiving standards
• Support continuous improvement of information management practices

Governance & Compliance

• Maintain documentation such as working agreements frameworks and high-value lists
• Ensure compliance with internal standards and applicable regulations
• Ensure archive transfers are correctly executed to central records systems
• Report system issues to functional management teams
• Identify and propose improvements for document management processes

Assignment Deliverables

• A fully structured project archive aligned with organisational quality standards
• Up-to-date document management tools including:
  • Authorization matrices
  • Work instructions and guidelines
  • Organizational structures and documentation frameworks

Required Qualifications

• Minimum HBO-level working and thinking capacity with an MBO background in information management or equivalent
• At least 2 years of experience working with a Document Management System (DMS) and digital archiving
• Knowledge of document-based information management and related ICT tools (DIM environments)
• Ability to independently draft work instructions and procedural guidelines
• Availability for 16 hours per week for the full assignment duration
• Fluent in Dutch (mandatory)

Preferred Experience

• Experience with infrastructure or maintenance projects
• Knowledge of relevant regulations and frameworks such as:
  • GDPR
  • Metadata standards
  • Public information governance regulations
• Experience with Microsoft 365 / SharePoint-based records management
• Familiarity with digital compliance and government information systems

Key Competencies

• Strong analytical and structured thinking ability
• Service-oriented and user-focused approach
• Hands-on and solution-oriented mindset
• Strong communication skills (written and verbal)
• Ability to prepare clear instructions and documentation
• Accuracy and attention to detail
• Proactive attitude and situational awareness
• Strong planning and organisational skills
• Ability to work independently and take initiative
• Coaching and training capabilities for end users