Office Administrator

Office Administrator

Are you a proactive and well-organized administrative professional with a service-oriented mindset ready to thrive in a global multicultural environment Hivos is seeking an Office Administrator to join our Netherlands Office in The this role you will support the smooth day-to-day operations of the office.

Position information:

Location: The Hague Global Office

Hours: 20-24 hours per week (preference to 4 days per week Monday to Thursday)

Reports to: Administration Manager / dotted line to P&C Manager EU/SWANA

Salary Range: NL scale 8: 2.93136 - 3.75756 gross per month based on a 36 hours work

Deadline: August 13th 2026 23.59 CET

About Hivos

Hivos is an international human rights and social justice organization founded in 1968 guided by strong humanist values. The organization is committed to promoting freedom dignity and equal opportunities and to ensuring that people can actively participate in decisions that affect their lives and communities. Hivos works in partnership with civil society actors activists and communities to amplify diverse voices strengthen agency and address structural inequalities. Particular focus is placed on supporting marginalized groups to organize advocate and claim their rights.

Through its programs and partnerships Hivos contributes to building inclusive equitable and sustainable societies where people have equal access to rights resources and opportunities. More about Hivos at:

Job Purpose

The Office Administrator (AO) will support the Administration function of the Netherlands Office in ensuring efficient office operations and compliance with organizational processes. The AO will assist with filing records management coordination of admin logistics and support to field/admin activities as directed.

Procurement & Inventory Management

• Contract management and vendor management of all assigned Vendors including tracking of contracts performance and maintenance of facilities
• Prepare payments for all admin costs: Initiate Payments on Allsolutions
• Procure and manage inventory and supplies for the Netherlands office. ie stationery kitchen items cleaning items
• Manage all assets (tagging tracking maintenance disposal)
• Secretary to the Country Procurement Committee: schedule meetings record minutes and ensure action points are closed

Office Administration

• Monitor adherence to Operational Safety and Health Requirements in coordination with P&C Manager regarding the RI&E
• Assist the Executive assistant on assigned duties

Facilities Management

All round facilities management including and not limited to:

• Coordinate and manage general office operations

Documentation & Record-Keeping

• Filing and record-keeping of all operational documents.

PERSON SPECIFICATIONS

Qualifications

• Equivalent to a Dutch MBO education.
• Fluent in both Dutch and English (written and spoken).

Knowledge & Experience

• 13 years of experience in a similar or equivalent role.
• Proficiency in Microsoft Office and document management systems.
• Data analysis and reporting capabilities.

Skills & Competencies

• Strong time management skills with attention to detail while maintaining a broader perspective.
• Highly organized with the ability to manage and prioritize multiple tasks effectively.
• Ability to manage multiple priorities and meet deadlines.
• Positive can-do attitude with a proactive approach.
• Strong interpersonal skills and the ability to collaborate effectively in diverse teams.
• High attention to detail and accuracy.
• Integrity accountability professionalism and ethical judgement.

WHAT WE OFFER

In this position you will work at the Hivos Office in the city center of The Hague. We offer a stimulating work environment in a professional international organization with very dedicated staff. We offer a local contract based on Hivos local labor conditions with remuneration commensurate with the experience and expertise.

We provide a laptop and travel expenses according to our commuting policies as well as participation in our pension fund. Flexible working arrangement to be discussed.

IF YOU WISH TO APPLY

Please click the Apply button located at the top right-hand corner of this page on this platform.

Please submit the following documents no later than August 13th 2026: résumé/CV in English (maximum two pages PDF format) and a letter of interest in English (maximum one page PDF format).

Kindly note that you must be in possession of a valid work permit for the Netherlands.

Background checks for final candidates

If you get selected for the final stage of the selection process please note that professional references will be asked from your previous employers and a safeguarding vetting will be done in accordance with the Misconduct Disclosure Schemes requirements which Hivos has endorsed.

Police clearance may be required (where the position requires it and national laws allow it). Exceptions will only be made if there is prohibition of local legislation or when the candidate is unable to obtain police clearance due to activities on LGTB and Human Rights. are highly encouraged to provide a clear track record of results in their CV and to use their cover letter to clearly and concisely address the requirements of the role elaborated above.

Hivos is an equal opportunity employer and encourages diverse candidates - such as women and LGBTQIA people persons with disabilities and persons from negatively racialized groups - to apply.

Required Experience:

Manager