Management Assistant 260825-OF-004

For Candidates Who Wish to Apply

Role Overview

We are seeking an experienced proactive and service-oriented Management Assistant on a temporary basis for the Procurement and Third-party Management (PTM) department. This is a sick leave replacement assignment. The successful candidate will support three MT members ensuring that schedules appointments meetings and administrative processes run smoothly. The role suits someone who maintains an overview switches easily between different tasks and languages and contributes to pleasant collaboration within the department with professionalism and a positive attitude.

The Management Assistant will manage and coordinate schedules organize appointments and meetings monitor actions and provide proper administrative support. It is important that the candidate works independently can set priorities and can switch gears quickly when the situation requires it.

The candidate will work closely with a fellow management assistant assistants from other departments and various colleagues within PTM. The role requires a collaborative solution-oriented and digitally skilled professional who enjoys contributing ideas for improvements and providing support where necessary.

Key Details

• Location: Eindhoven Fellenoord (office days at Eindhoven or the Utrecht Croeselaan location at least one day per week)
• Hours per week: 2024 (may be spread over 34 days as desired; working days determined by the candidate/in consultation)
• Intended period: ASAP November 1 2026 (possible short extension)
• Application deadline: August:00
• Required education level: MBO Level 4
• Field of expertise: HR / Staff / Legal Bank / Insurance

Working Environment

The successful candidate will work within Procurement and Third-party Management a department of over 100 colleagues. The department operates in a dynamic environment where collaboration ownership service orientation and continuous improvement are important. There is room to contribute ideas take initiative and indicate where additional support or improvement is possible.

Work is performed partly from home in line with the organizations hybrid working principle with at least one office day per week.

Key Responsibilities & Deliverables

• Managing coordinating and prioritizing the agendas of three MT members
• Organizing and preparing appointments consultations and meetings
• Identifying and monitoring actions deadlines and follow-up
• Coordinating organizational and administrative tasks
• Assisting with the onboarding of new PTM colleagues including ordering and administrative processing according to established procedures
• Booking and organizing business trips for MT members and team leads
• Acting as a pleasant and professional point of contact for colleagues and suppliers
• Participating in quarterly meetings and departmental activities
• Communicating with international colleagues in Dutch and English

Candidate Requirements (Knock-Out Criteria)

1. MBO Level 4 working and thinking level (relevant to liaising with senior management)
2. At least 5 years of work experience as a management assistant given the need to work independently from the outset
3. Excellent command of Dutch along with spoken English skills due to working with international (Canadian and Australian) managers
4. Proficient with Microsoft 365 and digitally skilled in general

Core Competencies

• Strong in planning organizing and prioritizing
• Independence and proactivity
• Sufficient self-confidence and organizational sensitivity to appropriately slow a manager down where necessary ask clarifying questions and manage expectations when things are moving too fast or are unclear

Additional Information

• Working is done in a hybrid manner in line with the organizations flexible working principle.
• Due to increasing traffic at the Utrecht Croeselaan location a new parking policy takes effect from April 2026: from Monday to Thursday external employees will no longer be able to park on the premises; parking for external staff will remain available only on Fridays.