Executive Business Coordinator & BioSafety Specialist

At Roche you can show up as yourself embraced for the unique qualities you bring. Our culture encourages personal expression open dialogue and genuine connections where you are valued accepted and respected for who you are allowing you to thrive both personally and professionally. This is how we aim to prevent stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche where every voice matters.

The Opportunity

The Executive Business Coordinator & Biosafety Specialist serves as a strategic collaborator to the Country Manager and the Leadership Team. This role combines high-level executive support and organizational management with the specialized responsibility of serving as the site Biosafety Officer (BSO). The position ensures operational excellence seamless leadership coordination and full compliance with biological safety standards.

Main Responsibilities

Executive Support & Leadership Management
- Executive Assistant to the CM: Act as the primary point of contact and gatekeeper for the Country Manager; managing complex calendars travel and high-priority communications.
- Leadership Team Coordination: Support the leadership teams administrative activities including preparing agendas documenting meeting minutes (when applicable) and tracking action items to ensure organizational alignment.
- Strategic Liaison: Facilitate communication between the CM and internal/external stakeholders ensuring the CM is briefed and prepared for all engagements.

Organizational Business Management & Events
- Event Management: Lead the planning coordination and execution of organizational events including town halls leadership retreats and corporate functions.
- Operational Oversight: Manage administrative workflows and special projects as assigned by the CM to improve organizational efficiency.
- Collaboration with finance and procurement team for purchase requisition creation
- Establish a good relations with service providers and negotiate to maintain expenses within the defined budget
- Ensure good record management of all contracts according to the record management SOP
- Ensure contracts are executed until service delivery and partners payment

Biosafety Management (Biosafety Officer Duties)
- Policy Development: Create develop and revise local biosafety policies and procedures ensuring alignment with local laws Roche Group requirements (K17) and industry standards like the WHO Laboratory Biosafety Manual.
- Risk Management: Partner with line management to ensure risk assessments for potentially infectious materials are performed and periodically revised.
- Compliance & Inspections: Conduct regular inspections and surveillance of workplaces handling contaminated instruments to ensure compliance with biosafety levels and legal requirements.
- Safety Programs: Organize health programs for employees specifically managing Hepatitis B vaccinations and Personal Protective Equipment (PPE).
- Training & Reporting: Support line management in delivering documented biosafety training and maintaining procedures for reporting incidents or accidents involving infectious materials.
- Waste & Vendor Management: Ensure procedures are in place for the legal disposal of biological waste and assist in qualifying outsourced vendors according to K15 and K17 standards.
- Regulatory Liaison: Coordinate interactions between the site local biosafety authorities and Group SHE ensuring all notifications and permits are fulfilled.
- Self-Assessment: Perform regular self-assessments to verify program compliance and report biosafety metrics risks or gaps to site leadership.

In the capacity of Biosafety Officer this role holds the following specific authorities:
- Work Stoppage: Authority to stop any activity immediately in the event of imminent danger related to biological exposure.
- Regulatory Issuance: Authority to issue detailed biosafety regulations specific to the activities

Who you are

Required Education and Experience

- A university degree is a plus.
- Minimum 5 years experience in the same filed in Pharmaceutical/Diagnostics industry will be an asset

- Strong master of software applications (excel word and PowerPoint)
- Written and spoken French. Good written and spoken level of English

Required Competencies and Skills

- Strong organization skills time and priority management
- Good communication skills
- Open-minded and flexible
- Customer service orientated
- Entrepreneurial spirit with strong partnership skills
- Growth mindset coaching active listening
- Facilitator leveraging internal and external networks to create value share and scale.

A healthier future drives us to innovate. Together more than 100000 employees across the globe are dedicated to advance science ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities foster creativity and keep our ambitions high so we can deliver life-changing healthcare solutions that make a global impact.

Lets build a healthier future together.

Roche is an Equal Opportunity Employer.