Remote Executive Assistant to CEO

Opal Group organizes premier virtual and live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information through unparalleled speaking sessions workshops and unique face-to-face networking opportunities. Our unique work environment offers an opportunity for the self-starter with unlimited growth potential.

The CEOs Executive Assistants are responsible for providing high-level administrative scheduling and operational support to Opal Groups CEO. The primary objective of this role is to help manage daily priorities maintain organization and follow-through coordinate communications and logistics and support the CEO in staying aligned with business and operational commitments.
This role requires strong organizational skills professionalism discretion and the ability to manage multiple priorities in a fast-paced environment while maintaining consistent communication and attention to detail.

Job Type: FT International Consultant
Compensation: $1200 - $1500 USD per month
Location: Remote
Important: Only ENGLISH resumes and cover letters will be considered.

Responsibilities include but are not limited to the following:

• Manage the CEOs calendar schedule meetings coordinate appointments and maintain daily scheduling priorities
• Coordinate travel arrangements accommodations transportation and related logistics
• Draft edit and manage emails letters reports presentations and other business communications on behalf of the CEO
• Assist with coordinating client calls meetings and follow-up communications
• Communicate professionally with clients vendors and internal team members on behalf of the CEO as needed
• Track tasks deadlines and ongoing projects to help ensure timely follow-through and organization across priorities
• Prepare and organize reports spreadsheets summaries and other administrative documents
• Maintain organized records files and confidential documentation
• Assist with expense tracking financial documentation and coordination with the accounting team as needed
• Coordinate administrative logistics appointments and scheduling needs related to executive operations
• Support internal communication and information flow across departments as directed
• Handle sensitive and confidential information with professionalism discretion and sound judgment
• Provide general administrative and operational support to the CEO and executive office as needed
• Flexibility to respond to occasional urgent matters outside standard business hours is required

Qualifications:

• Previous experience as an Executive Assistant or in a similar high-level administrative support role is preferred
• Advanced English skills in verbal and written communication are required
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously
• Professional polished and diplomatic communication skills
• High attention to detail with strong follow-through and accountability
• Ability to maintain confidentiality and exercise discretion in handling sensitive information
• Proficiency with Microsoft Office including Excel Word Outlook and PowerPoint
• Comfortable learning and working within new software systems and digital tools
• Ability to work independently and remain highly responsive in a remote work environment
• Self-motivated and able to adapt quickly in a fast-paced setting

• 100% remote work environment with occasional travel to on-site conferences (based onposition)
• Paid Time Off (available after 90 days) including:
  • Vacation Days
  • Sick Leave
  • Compensatory Time
  • One Wellness & Wellbeing Day One Floating Holiday and One Religious Observance Day per year
• Paid federal holidays with early release the day prior
• Summer Fridays
• All travel-related expenses covered for onsite events including flights hotel accommodations and meals

Disclaimer: Opal Group does not ask for any personal information or payments during the recruitment process.

Equal pay for equal work. EEO-ACA Compliance.