Patient Recruitment Specialist

Job Overview
The Patient Recruitment Specialist is responsible for the operational coordination and delivery of patient recruitment and retention services for assigned clinical studies working in partnership with Patient Recruitment Leads to support successful study execution.

The role manages day to day operational activities related to recruitment deliverables including coordination of translations printing shipping regulatory submission packages documentation management and study activity tracking across multiple countries.

The Patient Recruitment Specialist works cross functionally with internal stakeholders (including Regulatory Project Management Finance and Clinical Operations teams) and external vendors to ensure activities are delivered on time within scope and in alignment with the approved patient recruitment strategy.

This position supports study teams by ensuring the accuracy and integrity of study data maintaining timelines and milestones contributing to financial tracking and reporting and ensuring study documentation is complete compliant and audit ready. The role exercises independent judgment in managing operational activities prioritizing tasks resolving routine issues and escalating risks or deviations to the Patient Recruitment Lead as appropriate.



Essential Functions
Coordinate the operational execution of patient recruitment and retention deliverables for assigned studies ensuring alignment with the approved recruitment strategy and study timelines.
Manage the coordination of translations printing and shipping of patient facing and study materials across multiple countries working with internal teams and external vendors to ensure accuracy quality and timely delivery.
Prepare and compile country specific submission packages and ensure required materials are delivered to Regulatory teams in accordance with submission requirements and timelines.
Maintain and track study timelines milestones and deliverables using Smartsheet or other designated project management tools to support on time delivery.
Support project specific interdepartmental and role specific training activities as required to enable consistent execution of recruitment processes.
Maintain and manage large volumes of study related data ensuring accurate and timely data entry into designated tracking systems and tools in accordance with project requirements.
Support finance related activities including contributing to periodic project and financial report generation and review.
Ensure timely uploading maintenance and quality control of study documentation within eTMF/Wingspan or other designated systems in compliance with company policies and regulatory standards.
Ensure patient recruitment deliverables are completed accurately compliantly and within agreed timelines to support overall study execution.
Identify operational risks data discrepancies or delivery challenges and proactively communicate issues and potential mitigation actions to relevant stakeholders.
Perform additional duties as assigned by management to support overall project and departmental objectives.

Qualifications
High School Diploma or equivalent Req
Bachelors Degree Pref
General awareness of the clinical trial environment and drug development process is an advantage. Pref
General awareness of the clinical trial environment and drug development process Business/Analytical Skills:
Good word processing skills and knowledge of MS Office applications
Good attention to detail
Ability to work on multiple projects
Strong interpersonal skills effective presentation skills
Ability to establish and maintain effective working relationships with coworkers managers and clients
Computer skills including proficiency in aspects of data analysis and presentation software Microsoft Word and Excel
Good written and verbal communication skills including good command of English

IQVIA is a leading global provider of clinical research services commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements misrepresentations or material omissions during the recruitment process will result in immediate disqualification of your application or termination of employment if discovered later in accordance with applicable law. We appreciate your honesty and professionalism.