Facilities Assistant Part time (Mexico City)

Job Overview:

Perform and coordinate a variety of tasks to support the company as part of the leadership of the office service team.

Summary of Responsibilities:

• Order office supplies for firm; perform associated administrative tasks including coding and assembling of invoice packages for accounting. Research costs and supplies for various office items and equipment. Solicit competitive bids.

• Ensure smooth and consistent operation of office services on a daily basis. Conduct daily/monthly/annual meetings in the office coordinate work and schedules. Providing all the necessary support for proper development of the activity.

• Trouble-shoot problems with office equipment and furniture. Place service calls to appropriate vendors for office equipment and office facilities. Communicate outages to staff.

• Printers management. Take monthly copier meter readings. Code and assemble copier invoices for accounting. Solicit copier meter readings from CA office services group.

• Serve as reception desk. Backup office assistants in all their functions.

• Suggest new processes or modification of old processes to improve Office Services efficiency.

• Coordinate internal staff moves and assist with minor furniture modifications and moves.

• Maintain central files and Records owning all associated responsibilities. Maintain the central files database deal with requests with off-site file storage store hard and electronic copies of all company/client contracts proposals and other communications assist with audits. Work with Finance in Records Management.

• Payments management to vendors having a good knowledge of the companys tools for invoice and payment management. Assist with managing invoice queries as raised by Accounts payable or in communication with vendors.

• Delivery and collection for IT equipment and mobiles. Management of inventories for mobile devices.

• All other duties as needed or assigned.

Qualifications (Minimum Required):

• High school diploma or GED.

• Fortrea may consider relevant and equivalent experience in lieu of educational requirements.

• Basic knowledge of proper office procedures and office etiquette.

Experience (Minimum Required):

• Minimum two years in office services at increasing levels of responsibility.

• Extremely organized with great attention to detail and follow-through.

• Effective communication skills.

• Basic mathematical and computer skills.

• Strong customer service skills.

• Ability to take direction.

• Ability to manage tasks and coordinate with co-workers to achieve desired results.

• Work well in a team environment.

Language Skills (Required):

• English: fluent speaking/writing/Reading

Physical Demands / Work Environment:

• Primarily a desk job with occasional requirements of physical work such as but not limited to moving boxes or furniture up to 50 lbs. delivering packages running errands etc.

• Position may require occasional overtime.

This is a part time role (32 hours per week) with working hours Monday-Friday (may vary as needed to meet business needs). This role will work on site and the address for the business location is: Blvrd Manuel Avila Camacho 138 - Piso 10 Lomas de Chapultepec III Secc Miguel Hidalgo 11000 Ciudad de Mexico CDMX.

Learn more about our EEO & Accommodations request here.