Executive Assistant

Job Posting Title

Job Description Summary

Job Description:

The main responsibilities of the Executive Assistant are focused on providing administrative support to Management and Staff at our plant located in the FIPASI Industrial Park within our manufacturing complex in Silao Guanajuato Mexico.

Key responsibilities include:

• Manage the Site Managers agenda.
• Ensure timely delivery of reports requested by the Site Manager.
• Handle important documents requiring signatures.
• Schedule and coordinate meetings with Staff Clients and Suppliers.
• Properly manage office equipment materials and IT resources.
• Receive and distribute documents for authorization.
• Enter purchase requisitions into the ORACLE system.
• Control travel request forms (TRAVEL REQUEST): receipt approval and delivery to the requester.
• Organize Operations Reviews (presentations catering services etc.).
• Coordinate plant visits (lodging arrangements transportation meeting organization and administrative matters).
• Organize special events for Staff (team-building events year-end events etc.).
• Manage travel arrangements for the Site Manager (flight hotel and car rental reservations).
• Prepare travel expense reports.
• Maintain close communication with Staff regarding the Site Managers requests and notifications and vice versa.
• Maintain close communication with Corporate regarding the Site Managers requests and notifications and vice versa.
• Maintain and distribute the Site Managers files report and documents updating whenever necessary.
• Manage meeting rooms.
• Procure necessary items for the cafeteria stationery personal protective equipment etc.
• Properly manage the assigned budget for expenses.
• Coordinate preventive and corrective maintenance for Executive Offices.
• Support the design and implementation of strategies and activities aimed at achieving Management objectives.

Required Skills and Education

Attention to detail

Sense of urgency

Responsibility

Problem-solving skills

Negotiation skills

Analytical thinking

About Dauch:

Dauch Corporation is a premier Driveline and Metal Forming supplier serving the global automotive industry with a powertrain-agnostic product portfolio that supports electric hybrid and internal combustion vehicles. The company is headquartered in Detroit MI with operations that span 24 countries and more than 175 locations. Formed through the acquisition of Dowlais Group plc and its subsidiaries - GKN Automotive and GKN Powder Metallurgy Dauch unites deep engineering roots with global manufacturing capabilities and an entrepreneurial spirit to move mobility forward. Visit to learn more.