• Role: Executive Assistant / Office Manager

• Priority Location: Monterrey Mexico (Onsite / In-Office)

• Working Hours: 40 hours per week

• Salary Range: $2000 - $2500 USD / month

• Job Type: Full-time Onsite

About the Company

Our client is a premier assisted living operator managing approximately 20 locations across Michigan Ohio and Pennsylvania. We are dedicated to providing high-quality care for seniors and are currently expanding our Monterrey-based operations hub.

As we scale we are looking for a highly organized proactive professional to serve as the central anchor for our Monterrey hub and a vital support mechanism for our executive team. This high-visibility role combines high-level executive support with local office management to ensure our cross-border operations run seamlessly.

Key Responsibilities

Executive Support

• Calendar & Meeting Management: Manage complex calendars for senior executives (CFO Accounting Manager and Executive Directors) scheduling cross-border meetings and coordinating across multiple US time zones.

• Gatekeeping & Communication: Act as the primary liaison between executive leadership and internal/external stakeholders managing correspondence emails and phone calls with strict confidentiality.

• Travel Coordination: Arrange comprehensive domestic and international travel itineraries accommodations and logistics for executives and visiting leadership teams.

Office Management & Administration

• Hub Operations: Oversee the daily operations of the Monterrey office ensuring a professional productive and fully stocked working environment.

• Vendor & Facility Management: Serve as the main point of contact for local building management IT support utilities and office supply vendors.

• Event & Culture Coordination: Plan and execute local team events meetings and onboarding logistics for new hires entering the Monterrey hub.

• Expense & Document Management: Assist with tracking office expenses processing executive expense reports and maintaining organized digital and physical filing systems.

Qualifications & Skills

• Experience: 4 years of experience as an Executive Assistant Office Manager or senior administrative role preferably within an international or US-facing corporate environment.

• Language Skills: Bilingual excellence is required. Fluent native-level written and verbal English and Spanish to seamlessly bridge communication between the US and Mexico teams.

• Technical Proficiency: Advanced skills in Microsoft Office Suite (Word Excel PowerPoint) and Google Workspace with a strong aptitude for learning new digital administrative tools.

• Soft Skills: Exceptional organizational skills high emotional intelligence and the ability to multitask effectively under pressure while maintaining discretion and a poised demeanor.

• Location requirement: Ability to work full-time onsite at our Monterrey Mexico office.

What We Offer

• Competitive USD-denominated salary ($2000 - $5500/month).

• A dynamic high-visibility role with a direct impact on executive efficiency and office culture.

• Opportunities for professional development within a growing meaningful industry.

Required Experience:

IC