Document Controller

Job Description Document Controller

The Document Controller is responsible for managing controlling and maintaining project documentation throughout its lifecycle while ensuring compliance with company and customer requirements. The role involves coordinating document workflows maintaining accurate records and ensuring timely distribution of engineering documents.

Key Responsibilities:

• Establish and maintain document control procedures systems and workflows in accordance with company standards.

• Manage the Document Control System by preparing and maintaining project drawing/document schedules and coordinating customer and supplier documentation requirements.

• Design develop and maintain standardized document templates to ensure consistency and compliance across all project documentation.

• Submit engineering documents to customers through TeamBinder (cloud-based document management system) and customer-designated portals within the required turnaround time.

• Maintain and regularly update the Document Deliverable List (DDL) to monitor document submissions and project deliverables.

• Control document versions revisions approvals and distribution using TeamBinder to ensure effective document lifecycle management.

• Maintain and organize project documentation in SharePoint and shared network folders ensuring secure storage and easy retrieval.

• Ensure that the latest approved revisions of documents are readily available and accessible to all relevant stakeholders.

• Coordinate the timely distribution of project documents to internal teams customers vendors and other stakeholders.

• Perform quality checks on all documentation to verify accuracy completeness formatting and compliance with project and organizational standards.

• Liaise with engineering project management customers and other departments to facilitate efficient document workflows and resolve document-related issues.

• Generate monitor and circulate document control reports including document status reports outstanding document reports and customer submission reports to support effective project tracking and completion.

What you bring

• Minimum of 5 years of experience as a Document Controller in engineering EPC or project-based environments.

• Proficiency in working with various document management portals and document control systems.

• Hands-on experience with TeamBinder Aconex and WRENCH is mandatory.

• Strong proficiency in Microsoft Office Suite including Word Excel and PowerPoint.

• Experience in creating and maintaining Power BI dashboards is preferred.

• Excellent interpersonal and communication skills with the ability to collaborate effectively with cross-functional teams and stakeholders from diverse backgrounds.

• Strong organizational analytical and time management skills with the ability to manage multiple priorities and meet project deadlines.

• High attention to detail ensuring document accuracy compliance and version control throughout the document lifecycle.