Business Coordinator – AI for Science Innovation

Are you ready to drive excellence and enable innovation As a Business Coordinator you will be a key partner to senior leaders using digital and AI-enabled tools to streamline workflows and deliver high-quality support across business operations communications and project activities. If youre digitally fluent proactive and passionate about continuous improvement this role is for you.

The Business Coordinator provides high-level coordination and operational support to senior leaders within AI for Science Innovation in AstraZenecas Enterprise AI organization. We are hiring two Business Coordinators: one role will primarily support the VP of AI for Science Innovation and one role will support Executive Directors across the function.

This role enables effective day-to-day operations through high-quality administrative organisational and project coordination support in a complex and internationally connected environment. The role requires a highly organised proactive and adaptable individual who can handle contending priorities with sound judgement and discretion. The Business Coordinator will work closely with stakeholders across multiple countries and time zones requiring excellent communication strong planning capability and the ability to operate effectively in a fast-changing and multifaceted environment.

The Business Coordinator will provide comprehensive administrative and operational support to senior leaders ensuring that priorities are effectively handled and that support is tailored to business needs. Responsibilities include:

• Handling complex calendars coordinating meetings across multiple time zones and ensuring effective planning and prioritisation of leadership schedules.
• Supporting the preparation and coordination of meetings including agendas briefing materials logistics and follow-up actions.
• Arranging domestic and international travel including itineraries accommodation transport and visa coordination where required.
• Supporting timely expense reconciliation in line with organisational policies and procedures.
• Supporting business operations activities including procurement creating and maintaining distribution lists onboarding assistance for new employees and contract workers PowerPoint creation business planning and other ad hoc business needs.
• Supporting effective team and leadership operating rhythms by tracking actions deliverables and deadlines and coordinating across functions.
• Planning and supporting virtual hybrid and in-person meetings and events ensuring smooth delivery and a positive stakeholder experience.
• Supporting occasional early or late meetings to accommodate global time zones.
• Proactively using available learning resources and tools including internal AI tools and training while seeking professional development opportunities.
• Engaging regularly with internal and external stakeholders while handling sensitive or confidential information with professionalism discretion and integrity.
• Building effective relationships with the wider Business Coordinator community Global Leadership teams the respective SET area and external partners.
• Finding opportunities to improve administrative processes and introduce more efficient standardised ways of working. This includes using AI-enabled tools that follow organisational policies.

• Previous experience in an administrative executive support business support or coordination role including experience supporting senior leaders in a complex organisational environment.
• Confirmed experience handling complex diaries meetings travel and a broad range of coordination activities across multiple stakeholders and priorities.
• Experience working with senior executives and/or more than one senior leader simultaneously is desirable.
• Strong organisational skills excellent attention to detail and the ability to handle contending demands effectively and calmly.
• Ability to work independently use sound judgement and adapt quickly to changing requirements.
• Strong written and verbal communication skills in English with the ability to build effective working relationships across senior leaders peers and external contacts.
• Advanced proficiency in Microsoft 365 applications including Outlook Teams Word Excel PowerPoint and SharePoint.
• Good understanding of AI tools and digital productivity platforms particularly where these have been used to improve efficiency coordination or workflow management.
• Flexible responsive and solutions-focused approach with comfort working in a rapidly evolving and upbeat environment. Ability to learn quickly adopt new tools and processes and continuously improve how work is delivered.

Qualifications

• A bachelors degree or equivalent meaningful experience is preferred.

When we put unexpected teams in the same room we unleash bold thinking with the power to inspire life-changing -person working gives us the platform we need to connect work at pace and challenge perceptions. Thats why we work on average a minimum of three days per week from the office. But that doesnt mean were not flexible. We balance the expectation of being in the office while respecting individual flexibility.

Join us in our unique and ambitious world!

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds with as wide a range of perspectives as possible and harnessing industry-leading skills. We believe that the more inclusive we are the better our work will be. We welcome and consider applications to join our team from all qualified candidates regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment) as well as work authorization and employment eligibility verification requirements.