Administrative Assistant MXN

About IDR

Founded in 2020 IDR is a global expert network delivering fast reliable and cost-effective insights through a vetted pool of experts. With 250 employees across 8 global offices IDR operates 24/7 and is trusted by leading brands worldwide.

About the Role

We are looking for a highly organized and detail-oriented Bidding Assistant to support our Bidding team in delivering timely and competitive proposals to Account Manager and their clients. This role plays a critical part in the early stage of the client engagement lifecycle ensuring that project bids are accurate compelling and aligned with IDR guidelines as well as client expectations. You will work closely with commercial and operations teams to help convert opportunities into successful engagements.

Key Responsibilities

• Support the preparation and submission of proposals ensuring accuracy quality and timeliness
• Review client requests (RFQs/RFPs) and gather key requirements to support proposal development
• Conduct desk research to assess project feasibility and timelines
• Coordinate with Account Managers to define costs strategies
• Ensure all proposals align with company standards pricing guidelines and compliance requirements
• Maintain and update internal tracking systems for bids and proposals
• Monitor bid status and proactively follow up with stakeholders to ensure timely submissions

Experience

13 years of experience in a coordination bidding sales support or client services role

Preferred Skills:

Strong attention to detail and ability to manage multiple deadlines simultaneously

High level of organization and ability to work in a fast-paced environment

Excellent written and verbal communication skills

Proactive mindset with strong problem-solving skills

Comfortable working cross-functionally with multiple stakeholders

Proficiency in Microsoft Office (especially Excel Word PowerPoint)

Experience in expert networks consulting market research or professional services

Familiarity with CRM or ATS systems

Exposure to pricing models or commercial processes

What We Offer

Healthcare: Reimbursable medical insurance (post-probation)

Vacation: 15 paid vacation days annually (after one year) plus national public holidays

Paid Time Off: 1 additional floating day per year for personal or mental health use

Schedule: MondayFriday 9:00 am 6:00 pm EST

Job Type: Permanent

EEO & Compliance Statement

We are an Equal Employment Opportunity Employer. All applicants must be legally authorized to work in the Mexico and our teams follow expert-network compliance standards to prevent unauthorized disclosure or insider information.

Diversity Inclusion & Accessibility

IDR is proud to be an Equal Opportunity Employer. We are committed to fostering an inclusive accessible and supportive workplace for all employees regardless of age gender ethnicity religion or background. If you require accommodations during the application or interview process please contact our HR team.

Accessibility Statement:

IDR is committed to ensuring accessibility and inclusion for all candidates. If you require reasonable accommodation during the application or interview process due to a disability or medical condition please contact our HR team to initiate the accommodation request.