Junior Administrative Executive

Our client is a growing company within the beauty skincare and aesthetics industry operating both an office and salon in Birkirkara.

They are looking for a motivated and organised Junior Administrative Executive to join their team and support the smooth running of the office and salon.

The successful candidate will assist with a variety of administrative customer service and operational tasks acting as an important point of contact for clients suppliers and the internal team.

This is a varied position ideal for someone who is organised proactive reliable and enjoys working in a customer-focused environment.

• Manage customer enquiries and provide professional support by phone email and messaging platforms.
• Assist with appointment scheduling and calendar management.
• Handle order processing invoicing and customer follow-ups.
• Maintain accurate customer records and administrative documentation.
• Assist with stock-related tasks and communicate with suppliers when required.
• Support the coordination of workshops training sessions and company events.
• Assist with customer service and the day-to-day administration of the salon.
• Support marketing and promotional activities when required.
• Assist management with daily operational tasks and special projects.
• Prepare basic reports documents and spreadsheets.
• Ensure administrative processes are completed accurately and efficiently.
• Perform general office administration duties and provide support to the wider team.

• Only candidates currently residing in Malta will be considered.
• Previous experience in administration customer service reception or a similar role is considered an advantage.
• Strong organisational and time-management skills.
• Excellent communication and interpersonal skills.
• Professional and customer-focused approach.
• Good attention to detail and ability to manage multiple tasks.
• Proficiency in Microsoft Office particularly Word and Excel.
• Ability to work independently while also contributing positively to a team.
• Proactive reliable and willing to learn.
• An interest in the beauty skincare or aesthetics industry is considered an advantage.

• Permanent full-time employment.
• 40-hour working week Monday to Friday.
• Opportunity to work within a growing beauty and aesthetics business.
• A varied role combining office administration customer service and salon support.
• Professional development and opportunities to grow within the company.
• Supportive and professional working environment.

Ready to take the next step in your administrative career Apply today and join a growing team within Maltas beauty and aesthetics industry.