Company Secretarial Administrator

One of Maltas leading professional organisations is looking for an experienced Company Secretarial Administrator to join their team.

In this role you will provide support to clients while working closely with the Co-Sec Manager and assisting in delivering high-quality services while ensuring compliance with Maltese company law MFSA regulations and CSP standards.

This is an office-based role with flexible working hours offering a salary of up to 35K.

Role & Responsibilities

• Provide day-to-day support to the Co-Sec Manager on corporate secretarial matters and assist with the coordination and delivery of services across the team

• Act as a point of contact for clients while building strong client relationships

• Support clients with company secretarial requirements and governance advice

• Assist with client onboarding including obtaining and chasing updated KYC/AML documentation

• Liaise with regulators auditors and external stakeholders

• Manage and maintain registers including registers of members directors secretaries beneficial owners and debentures

• Draft and prepare governance documents and meeting materials including agendas minutes resolutions board packs and notices while managing proxies confirming quorum and ensuring compliance with the Companies Act and Articles of Association

• Assist with the incorporation restructuring striking off or liquidation of client companies

• Certify corporate documents and resolutions as required

• Assist with the preparation and submission of statutory filings and regulatory interactions with the MBR and MFSA including MBR Forms constitutional amendments and annual returns

• Monitor deadlines to ensure timely filings and prevent regulatory defaults or penalties

• Support the provision of governance advice to clients and contribute to identifying and managing risks in company secretarial matters

• Ensure confidentiality legal accuracy and integrity in all client interactions and documentation

• Keep abreast of developments related to Maltese laws MFSA guidelines and CSP regulatory updates

Education Skills & Experience

• A Level standard of education or higher

• 2 years of experience in a company secretarial or similar administrative role in Malta

• Knowledge of Maltese company law MBR filings and MFSA requirements is a plus

• Fluency in English at a C2 or native level both written and spoken

• Proficiency in Maltese is a plus

• Strong organisational skills with excellent attention to detail

• Proficient in MS Office applications

• Able to work independently and manage multiple deadlines

• Strong interpersonal and communication skills

• Integrity with the ability to interact with clients in a highly professional manner

About the Role

• Salary up to 35K

• Office-based in Floriana

• Flexible working hours

• Opportunities for career growth and professional development

• On-the-job training and continuous learning support

Please apply with your detailed CV in English.

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