Project Coordinator

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About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together theres something for everyone to get stuck into. And thats where you come in.

Job Description:

Job Summary**

The Project Coordinator at Hitachi Rail Malaysia Sdn Bhd will support project managers and teams in planning executing and closing projects ensuring they are delivered on time within scope and budget. This role involves administrative support communication facilitation and tracking project progress.

Job Responsibilities**

* Assist Project Managers in developing and maintaining project plans schedules and budgets.
* Coordinate project meetings including scheduling preparing agendas taking minutes and distributing action items.
* Monitor project progress identify potential risks and escalate issues to the Project Manager as needed.
* Prepare and update project documentation reports and presentations.
* Facilitate communication between project stakeholders including internal teams clients and vendors.
* Manage project-related administrative tasks such as procurement requests expense reports and travel arrangements.
* Track and manage project deliverables ensuring timely submission and quality.
* Support the Project Manager in resource allocation and tracking.
* Ensure adherence to company project management methodologies and standards.
* Assist with the preparation of project closure documentation and lessons learned.

Job Qualifications**

* Bachelors degree in Business Administration Project Management Engineering or a related field.
* Minimum of 2 years of experience in a project coordination or administrative support role preferably within the rail transportation or engineering industry.
* Strong organizational and time management skills with the ability to manage multiple tasks simultaneously.
* Excellent written and verbal communication skills in English. Proficiency in Bahasa Malaysia is a plus.
* Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) and project management software (e.g. MS Project Jira).
* Ability to work independently and as part of a team.
* Strong problem-solving skills and attention to detail.
* Proactive attitude and a willingness to learn.

Thank you for your interest in Hitachi Rail. If your application is of interest we will be in contact. Please do not hesitate to discover more about us and our latest jobs at Hitachi Rail there is a place for everyone. We welcome and value differences in background age gender sexuality family status disability race nationality ethnicity religion and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

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