Admin Executive Intern

The Klikx Group of Companies was established in 2013 and is based in Mutiara Damansara Petaling Jaya. The group structures partners and manages projects from first opportunity to execution in sectors from water and energy to aviation leisure and public services. We take on complex multi-party projects and carry them through: we assess structure negotiate and deliver keeping every party aligned from first conversation to completion.

We are looking for an Admin Executive intern to support a senior executive and to be the first point of contact for guests at our office in Menara UAC Mutiara Damansara. This is a 3 to 6 month internship on a 5-day week with a monthly allowance. Fresh graduates are also welcome to apply.

Executive support

• Help manage the executives diary: schedule meetings appointments and calls and keep the calendar up to date
• Help arrange local and overseas travel including flights accommodation and itineraries
• Draft proofread and send emails and letters and screen incoming calls and messages
• Prepare meeting materials take notes and follow up on action points

Guests and hospitality

• Greet and welcome guests and see them to their meetings
• Offer and serve food and drinks to guests and during meetings
• Make drinks such as coffee and tea and plate and present food
• Keep the pantry and meeting rooms tidy stocked and ready for guests

Office support

• Coordinate with internal teams and external parties so that work is done on time
• Keep files and records organised both digital and paper
• Support day-to-day office tasks when needed

• Currently pursuing a diploma or degree in any field and available for a 3 to 6 month internship; fresh graduates are also welcome
• Good written and spoken English
• Mandarin language skills are an advantage
• Warm friendly and confident when welcoming and hosting guests
• Organised reliable and able to handle several tasks at once
• Comfortable with Microsoft Office or Google Workspace email and online calendars
• Professional manner and comfortable working with senior management
• Hospitality or food and beverage experience is an advantage

• Monthly allowance of RM
• Internship of 3 to 6 months
• 5-day work week
• Office in Mutiara Damansara Petaling Jaya