Administration & Security Officer

Reporting to the Regional Senior Manager the successful candidate will ensure effective administrative facilities and security services across Malawi by overseeing general office administration workplace security and safety and improving facility management standards.

What you will do

Administration

• Oversee office & facilities management to ensure the office and its contents are maintained to agreed standards with timely costeffective repairs and maintenance.
• Manage workplace health safety and cleanliness and ensure staff complete mandatory H&S/security training.
• Supervise and develop support services staff (messengers cleaners drivers reception catering) including coaching performance appraisal and rota management.
• Manage procurement asset and capex activities: negotiate purchases control spend against approved budgets and deliver capex projects to scope and budget.
• Ensure effective delivery of office support services (telephone messenger reception/switchboard filing) within firm policies and service standards.
• Maintain compliance with global regional and local statutory/regulatory and internal requirements (licences audits policy reviews ISO and statutory audits).
• Support risk management business continuity and stakeholder events (audits trainings client meetings rollouts) collaborating across departments to enable smooth operations.
• Support the Senior Manager with operational budgeting forecasting monitoring and cost control; perform any other duties as assigned.

Security

• Lead prompt response and thorough investigations of security incidents ensuring timely remediation and implementation of recommendations to protect people and assets.
• Drive continuous risk reduction by proactively identifying vulnerabilities and applying effective mitigation measures to minimise incident occurrence and severity.
• Maintain the reliability and readiness of physical security systems and oversee vendor performance to ensure robust site protection.
• Ensure compliance with organisational security policies audit requirements and preparedness standards through regular reviews testing and corrective actions.
• Deliver security training liaise with local authorities and provide clear timely reports to senior management to support informed decisionmaking.

Qualifications :

• A bachelors degree in business administration or related discipline. A Security Management or Criminal Justice qualification is an added advantage.
• At least five (5) years relevant work experience.
• Proactive resourceful and customer-focused with a solution-oriented mindset.
• Discreet and trustworthy with a strong sense of confidentiality and corporate responsibility.
• Team player with the ability to work independently and support multiple stakeholders.
• Flexible and adaptable to changing priorities and occasional extended hours when required.

Skills and experience

• Strong organisational  and project management skills with the ability to manage multiple tasks prioritise effectively and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency in using systems MS Office (Word Excel PowerPoint Outlook).
• Attention to detail and strong accuracy in document preparation and data entry.
• Good numerical and financial literacy to manage purchase requisitions and budgeting tasks.

Additional Information :

Your role as a leader

At Deloitte we believe in the importance of leadership at all levels. We expect our people to embrace and live our purpose by challenging themselves to identify issues that are most important for our clients our people and for society and make an impact that matters.

Leadership Capabilities

Living our Purpose - Identifies and embraces our purpose and values and puts these into practice in their professional life.

Influence - Builds relationships and communicates effectively in order to positively influence peers and other stakeholders.

Performance drive - Seeks opportunities to challenge self; teams with others across businesses and borders to deliver and takes accountability for own and team results.

Strategic direction - Understands objectives for clients and Deloitte aligns own work to objectives and sets personal priorities.

Talent development - Develops self by actively seeking opportunities for growth shares knowledge and experiences with others and acts as a strong brand ambassador.

Why Deloitte

At Deloitte our professional development plan focuses on helping people at every level of their career to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders we believe there is always room to learn. We offer opportunities to help build world-class skills in addition to hands-on experience in the global fast-changing business world.

Deloitte opens the door to a career that can cross borders virtually and physically across the African continent and globally to gain experience and access projects beyond our borders. We value differences and embrace people with diverse backgrounds experiences abilities and thinking styles.

Recruiter Tips

We want job seekers exploring opportunities at Deloitte to feel prepared and confident. To help you with your interview we suggest that you do research to know some background about our firm and the business area you are applying to.

If you meet the above requirements please visit our website and apply online: Deloitte East Africa Careers portal.

To the successful candidates the Firm will offer a competitive and performance driven remuneration package a highly energized team environment comprising individuals who are committed to working as one producing results and enjoying it.

Please ensure your updated resume and academic certificates (University and High school) are attached for your application to be considered.

Your details will be treated with confidentiality and will not be shared with any third party.

Closing date: Friday 19 September 2026

We are an equal opportunity employer and do not ask individuals to pay any fees or money as part of the recruitment process. Women and Persons with Disabilities are encouraged to apply.

At Deloitte we want everyone to feel they can be themselves and to thrive at workin every country in everything we do every day. We aim to create a workplace where everyone is treated fairly and with respect including reasonable accommodation for persons with disabilities. We seek to create and leverage our diverse workforce to build an inclusive environment across the African continent.

We actively support the inclusion of people with disabilities and embrace neurodiversity in the workplace. We recognise and value the unique strengths that neurodivergent individuals bring and we are committed to creating an environment where everyone can thrive.

If you require reasonable accommodations in relation to your disability and neurodiverse needs during the recruitment process please let us know. We are happy to make adjustments to suit your individual needs.

Note: The list of tasks / duties and responsibilities contained in this document is not necessarily exhaustive.  Deloitte may ask the employee to carry out additional duties or responsibilities which may fall reasonably within the ambit of the role profile depending on operational requirements.

Be careful of Recruitment Scams: Fraudsters or employment scammers often pose as legitimate recruiters employers recruitment consultants or job placement firms advertising false job opportunities through email text messages and WhatsApp messages. They aim to cheat jobseekers out of money or to steal personal information.

To help you look out for potential recruitment scams here are some Red Flags:

• Upfront Payment Requests: Deloitte will never ask for any upfront payment for background checks job training or supplies.
• Requests for Personal Information: Be wary if you are asked for sensitive personal information especially early in the recruitment process and without a clear need for it. Fraudulent links or contractual documents may require the provision of sensitive personal data or copy documents (e.g. government issued numbers or identity documents passports or passport numbers bank account statements or numbers parents data) that may be used for identity fraud. Do not provide or send any of these documents or data. Please note we will never ask for photographs at any stage of the recruitment process.
• Unprofessional Communication: Scammers may communicate in an unprofessional manner. Their messages may be filled with poor grammar and spelling errors. The look and feel may not be consistent with the Deloitte corporate brand.

If youre unsure make direct contact with Deloitte using our official contact details. Be careful not to use any contact details provided in the suspicious job advertisement or email.

Remote Work :

No

Employment Type :

Full-time