Office Administrator

What Youll Do

Administrative Support

• Manage executive calendars and coordinate internal/external meetings
• Draft and circulate meeting agendas summaries and follow-ups
• Support in preparing presentations reports and documents for internal use
• Assist with onboarding new employees ensuring all accounts tools and access are properly set up
• Maintain up-to-date internal directories org charts and contact lists
   

Finance & Accounting Coordination

• Collect and track receipts petty cash and expense reimbursements
• Coordinate with vendors and suppliers for office-related payments and invoices
• Keep expense reports neat accurate and up to date
   

HR & People Experience Support

• Assist HR with onboarding logistics ID cards laptops and software access
• Track attendance leave calendars and team birthdays
• Help organize internal events team Huddles or monthly gatherings that keep our culture alive
   

Support for Leadership & Projects

• Support the CEO and Founders with scheduling coordination and follow-ups
• Track project-related documents (like NDAs or agreements) and ensure deadlines are met
   

Tech Support & Systems Coordination

• Provide first-level technical support for employees (Google Workspace email shared drives basic troubleshooting)
• Set up and manage laptops user accounts permissions and software access for new hires and offboarding employees
• Maintain an inventory of tech equipment (laptops accessories licenses) and ensure proper tracking
   

What Were Looking For

• Detail-oriented organized and someone who thrives in keeping things running smoothly
• 1-3 years of experience in admin coordination or operations
• Fluent in English with great communication skills
• Tech-savvy comfortable with Google Workspace and Excel/Sheets
• Excellent multitasking skills and a proactive lets get it done attitude
   

Bonus Points If You Have

• A degree in Business Administration Operations or any related field
• Experience in a multinational or consulting environment
• A calm head in chaos and a sense of humor when the coffee runs out
   

What We Offer

Competitive Salary - grow your career in a company that rewards ownership and initiative.

A vibrant workspace at Beirut Digital District that fosters collaboration and creativity.

Team events huddles and bonding activities - because we like to mix business with fun.

Our Interview Process

We keep it simple transparent and engaging:

• Initial Screening Interview
• Meet your Manager Technical Interview
• In-Person Interview Meet the Team
• Offer Call
   

A Note from Us

At Infoquest diversity is our strength. Were committed to creating a workplace that is fair equitable and welcoming for everyone regardless of race ethnicity or background.

Dont worry if you dont match every requirement. What matters most is your drive potential and willingness to learn.

Qualifications :

- 

Remote Work :

No

Employment Type :

Full-time