WORKPLACE & ADMINISTRATION COORDINATOR

1. Workplace & Facilities Management

• Ensure all offices workspaces and common areas are clean safe and well-maintained.
  

• Coordinate repairs maintenance and improvement works.
  

• Ensure utilities and essential workplace services remain operational.
  

• Conduct routine workplace inspections and recommend improvements.
  

2. Administration & Office Operations

• Manage office supplies consumables and stationery.
  

• Coordinate courier services mail and document distribution.
  

• Maintain administrative records and filing systems.
  

• Support company events meetings and staff activities.
  

3. Vendor & Contract Management

• Source and manage suppliers for office services and facilities.
  

• Monitor vendor performance against agreed service levels.
  

• Coordinate contract renewals and service agreements.
  

• Review quotations and support procurement processes.
  

• Ensure value for money across all administrative services.
  

4. Asset Administration

• Maintain an up-to-date fixed asset register.
  

• Coordinate issuance and return of company assets.
  

• Conduct routine asset verification exercises.
  

• Monitor asset maintenance and replacement schedules.
  

• Support annual asset audits.
  

5. Fleet Administration

• Maintain vehicle documentation insurance and licensing records.
  

• Coordinate servicing and statutory inspections.
  

• Support travel bookings accommodation and logistics for employees and visitors.
  

• Maintain vehicle utilization and maintenance records.
  

6. Workplace Health Safety & Compliance

• Coordinate workplace health and safety programmes.
  

• Ensure compliance with occupational health and safety requirements.
  

• Maintain emergency preparedness procedures.
  

• Coordinate fire safety inspections and drills.
  

• Support incident reporting and corrective actions
  

Requirements

• Bachelors degree in Business Administration Facilities Management Procurement & Supply Chain Public Administration or a related field.
  

• At least two(2) years experience in office administration workplace management facilities coordination or corporate services.
  

• Experience managing vendors facilities and office operations.
  

• Strong knowledge of workplace health and safety requirements.
  

• Experience maintaining administrative records and asset registers.
  

• Excellent organisational and problem-solving skills.
  

• Highly organised and proactive.
  

• Customer-service oriented.
  

• Calm under pressure.
  

• High integrity and professionalism.