Workflow and Office Relations Coordinator

Job Summary:

We are looking for a highly organized observant and proactive person to coordinate office workflow monitor task completion support employee communication and help maintain a productive and respectful working environment.

The WORC sits at the center of daily office operations. The successful candidate will ensure that tasks are properly recorded assigned followed up and completed on time. They will also coordinate onboarding leave schedules employee training office administration reporting and internal team activities.

Key responsibilities include:

• Monitoring daily tasks deadlines corrections and outstanding issues in Asana
• Assigning and redistributing tasks according to workload and employee competencies
• Identifying delays bottlenecks and recurring workflow problems
• Preparing daily mid-week weekly and monthly management reports
• Monitoring employee performance workload KPIs and probation periods
• Coordinating leave schedules duty rosters public holiday notices and work handovers
• Supporting new employee onboarding training assessments and adaptation
• Maintaining current employee documentation
• Coordinating office maintenance utilities supplies contractors and service providers
• Monitoring administrative expenses and maintaining the office budget tracker
• Organizing birthdays team activities internal events and office initiatives
• Supporting clear respectful and professional communication within the team
• Escalating urgent operational or employee-related concerns to management

The ideal candidate should have:

• Strong organizational and follow-up skills
• Experience coordinating people tasks or office operations
• Confidence using Asana or a similar task management system
• Excellent written and verbal communication skills
• Strong attention to detail and deadlines
• The ability to analyze workloads and employee performance objectively
• A practical approach to problem-solving
• Discretion when handling employee and company information
• The confidence to remind coordinate redirect and escalate when required
• A calm fair and professional approach to working with different personalities