SENIOR ASSISTANT OFFICE ADMINISTRATOR, GRADE 7

Duties and responsibilities

(i) Ensuring security of office equipment documents and records;

(ii) Recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office;

(iii) Planning and organizing meetings workshop/conferences and seminars; operating office equipment;

(iv) Responding to correspondences; attending to visitors/clients; handling telephone calls enquiries and appointments;

(v) Handling protocols and confirming travel itineraries; and managing office petty cash.

(vi) Guiding and supervising lower secretarial personnel.

• At least four (4) years relevant work experience in public service or private sector.
  
• Minimum KCSE C- minus) or its equivalent
  
• Higher Diploma
  
• Have passed the following examinations from the Kenya National Examinations Agency (KNEC)
  

1. Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
   
2. Shorthand III (120 w.p.m
   
3. Business English III/Communications I;
   
4. Office Management III/Office Administration and Management III
   
5. Secretarial Duties II;
   
6. Commerce II;
   
   

• Supervisory Course lasting not less than two (2) weeks from a recognized institution;
  
• Proficiency in computer applications;
  
• Proficiency in computer applications;
  
• Demonstrated results in management of office and administrative services.
  
• Good communication Skills
  
• Meet the provision of Chapter Six of Constitution
  

• Strong analytical skills
  
• Communication skills
  
• Strategic and innovative thinking
  
• Strong interpersonal skills