(RFP500607) INTERN –PROPOSAL TEAMS, NAIROBI KENYA
Job Location:
Monthly Salary:
Experience Required:
Posted:
Application Deadline:
Vacancies:
Job Summary
INTERN PROPOSAL TEAMS
THE ORGANIZATION
The Alliance of Bioversity International () and the International Center for Tropical Agriculture (CIAT) () delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve peoples lives. Alliance solutions address the global crisis of malnutrition climate change biodiversity loss and environmental degradation.
With novel partnerships the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet drive prosperity and nourish people in a climate crisis.
The Alliance is part of CGIAR a global research partnership for a food-secure future.
About the position
The Proposal and Pipeline Management Office (PPMO) is seeking a motivated Intern / Job Trainee to support its day-to-day operations. The position offers hands-on exposure to how an international research organization identifies funding opportunities tracks its project pipeline and manages resource-mobilization information a strong entry point for anyone interested in international development research management or resource mobilization.
The Intern will jointly report and work under the guidance of the Associate Team Leader Proposal Administration Team and the Senior Analyst Pipeline & Reporting function. The role combines data-oriented pipeline support call scouting support and general administrative proposal support.
The position will be based at Nairobi.
Main responsibilities
1. Administrative Support
- Support efforts to secure the financial resources required for the Alliance to fulfill its mission.
- Support the Proposal Development Process (PDP).
- Provide administrative support during proposal submission and follow-up.
- Enter proposal information into the institutional database (Agresso).
- Ensure that relevant policies and procedures are appropriately reflected in proposals before submission.
- Work closely with different units across the organization
- Data entry and revision: Enter and update proposal and funding data in the pipeline and tracking systems checking entries for accuracy consistency and completeness.
- Reporting: Support the preparation of regular pipeline and resource mobilization reports and dashboards by compiling validating and formatting data from multiple sources under the guidance and oversight of the Pipeline responsible.
- Data quality: Flag gaps inconsistencies or outdated records to the Pipeline & Reporting team and support periodic data-cleaning exercises.
3 3. Call Scouting Support
- Funding opportunity research: Carry out desk research to identify calls for proposals and funding opportunities relevant to the Alliances research areas and strategic priorities.
- Analysis: Support the analysis of identified calls (funder priorities eligibility indicative timelines) and help prepare short briefs or summaries for the team and for Research Areas.
- Monitoring: Help keep the funding-opportunity tracker and funder information up to date under the guidance of the officer(s) acting as call-scouting focal points.
4. Unit Administration and Knowledge Management Support
- Support the Proposal Development Process (PDP): ensuring that proposals are aligned with the Alliance standards
- Provide administrative support during proposal submission and follow-up: Support the coordination of administrative and procedural steps required for proposal submission including document collection internal checks coordination with relevant teams and follow-up on outstanding actions and submission requirements.
- Support the management of the internal coordination tools: Help maintain and update internal tools used to coordinate proposal development ensuring that information is accurate complete and regularly updated to support effective team coordination and reporting.
Education and Requirements
- Bachelors degree in business administration Economics International Development or a related field.
- Proficiency in Microsoft Office applications.
- Excellent English communication skills both verbal and written including the ability to draft clear and effective communications.
- Strong attention to detail.
- Strong organizational skills.
- Willingness to learn and ability to complete tasks on time and to a high standard of quality.
- Proactive approach.
- Ability to work independently and/or as part of interdisciplinary multicultural and collaborative teams.
- Ability to work under pressure and meet tight deadlines.
- Adaptability to change.
Terms of employment
This is a nationally recruited position based in Nairobi Kenya. The initial contract will be for up to Six (6) Month subject to a probation period according to local legislation and is renewable depending on the performance and availability of resources.
The Alliance Bioversity-CIAT is committed to fair safe and inclusive workplaces. We believe that
diversity powers our innovation contributes to our excellence and is critical for our mission.
Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority. We encourage applicants from all cultures races colors religions sexes national or regional origins ages disability statuses sexual orientations marital status and gender identities. Female candidates are strongly encouraged to apply.
Applications
Applicants are invited to visit to get full details of the position and to submit their applications. Applications MUST include reference (RFP500607) INTERN PROPOSAL TEAMS as the position applied for. Application and CV should be saved as one document using the candidates last name and first name for ease of sorting.
Note: The Alliance does not charge a fee at any stage of the recruitment process (application interview meeting processing or training). The Alliance also does not concern itself with information on applicants bank accounts.
Applications closing date: 16th October 2026
Please note that email applications will not be considered.
Only short-listed candidates will be contacted.
We invite you to learn more about us at:
Required Skills:
A BSc in agronomy plant breeding or related agricultural fields - Professional working proficiency in English - Demonstrated experience in managing agronomy research trials writing reports and leading field teams - Excellent problem-solving skills and attention to detail - Strong communication and collaboration skills with the ability to work effectively across teams and stakeholders in the agricultural and research fields. - Great organizational skills including time management and the ability to multitask. - Basic knowledge and experience using data collection tools such as ODK and image data quality analysis - Good understanding skill with Microsoft Office and related software (e.g. Excel Google Sheets Word Google Docs etc) Experience in donor-funded or international NGO (INGO) contexts is preferred. Sound understanding of the Global Internal Audit Standards (GIAS) and internal control frameworks (e.g. COSO). Experience using audit management systems (e.g. Ideagen) or similar working-paper platforms. Strong analytical and report-writing skills with the ability to identify root causes and formulate practical prioritized recommendations. Experience working with global ERP systems (e.g. Agresso/Unit4) is a strong advantage. Experience with data analytics and visualization tools (e.g. Power BI ACL IDEA or advanced Excel) is highly desirable. Strong stakeholder management and interpersonal skills including the ability to engage effectively with staff at all levels of the organization. Ability to work independently with minimal supervision and manage multiple assignments simultaneously. Experience working in multicultural and geographically dispersed organizations. Professional working proficiency in English and Spanish.
Required Education:
Bachelors degree in accounting Finance Business Administration Public Administration or a related field. Working knowledge of IFRS (International Financial Reporting Standards) and familiarity with donor compliance requirements. Professional certification in Internal Auditing Risk Management Internal Control or Information Systems Auditing (e.g. CIA CRMA CISA or equivalent) is desirable. Experience working with global ERP systems (
