Require a Senior Human Resource Officer in Nairobi, Kenya

Employee Lifecycle Administration & Documentation

• Prepare issue and track employment contracts offer letters confirmation letters transfers promotions contract renewals and other employee correspondence.
  
• Coordinate employee onboarding induction documentation probation tracking confirmation and offboarding requirements across the group companies.
  
• Ensure staff files are complete properly organized and updated in both physical and electronic records including all mandatory employee documentation.
  
• Maintain accurate employee information in HR systems trackers and registers and follow up promptly on missing or expired documents.
  

Leave Attendance & Employee Records

• Administer leave applications and balances and ensure approvals and supporting records are properly captured.
  
• Monitor attendance lateness absenteeism and clocking records and follow up with employees supervisors and branch teams on exceptions.
  
• Prepare accurate attendance and leave summaries for payroll and management reporting.
  
• Maintain up-to-date headcount contract leave attendance disciplinary PIP and exit trackers.
  

Employee Relations Discipline & PIPs

• Handle routine employee HR queries and provide clear guidance on company policies procedures and employment documentation.
  
• Support disciplinary processes by coordinating investigations notices hearing documentation minutes warning letters outcome letters and filing of complete case records.
  
• Maintain the disciplinary and grievance tracker and follow up on actions and deadlines to closure.
  
• Coordinate PIP documentation employee acknowledgement review dates evidence gathering and follow-up with line managers until each case is formally closed.
  
• Support probation and performance review processes and ensure signed records are filed promptly.
  

HR Support Compliance & Reporting

• Provide operational HR support to assigned branches and act as the day-to-day link between management.
  
• Conduct routine checks of employee files contracts leave attendance and HR documentation and escalate compliance gaps for correction.
  
• Follow up with branch and departmental managers on outstanding HR actions documentation and employee matters.
  
• Prepare weekly and monthly HR reports on headcount contracts leave attendance employee relations PIPs exits and other assigned HR activities.
  
• Support recruitment administration where required including interview coordination reference checks and pre-employment documentation.
  
• Maintain confidentiality and ensure employee information is handled securely at all times.
  

• Bachelors degree Masters or Higher Diploma in Human Resource ManagementBusiness Administration or a related field.
  
• At least 46 years of practical experience as a Senior HR Officer HR Generalist or similaroperational HR role.
  
• Experience supporting a multi-branch multi-site or multi-entity workforce will be an added advantage.
  
• Good working knowledge of Kenyan employment law disciplinary procedures leave administration and employee documentation requirements.
  
• Strong record-management reporting and follow-up skills with good attention to detail.
  
• Proficiency and experience using a HRIS or employee database.
  
• Membership with the Institute of Human Resource Management (IHRM) and/or relevant professional HR certification will be an added advantage.