Require a Facilities Coordinator in Nairobi, Kenya

• The Facilities Coordinator is responsible for overseeing the maintenance and operations of facilities buildings offices terminal warehouses and utilities ensuring they are prepared and aligned with their intended purposes.
  
• This role involves coordinating with various stakeholders and ensuring compliance with company standards and regulations.
  

Facilities Management

• Coordinate preventive and corrective maintenance of buildings offices terminal warehouses and utilities.
  
• Ensure facilities are safe functional and maintained to the required operational standards.
  
• Coordinate repairs renovations office fit-outs and facility improvement projects.
  
• Monitor utility consumption and support initiatives that improve cost efficiency.
  
• Maintain facility asset registers and maintenance records.
  
• Prepare maintenance schedules and ensure timely completion of planned maintenance activities.
  

Contractor and Vendor Management

• Supervise external contractors and service providers to ensure compliance with contractual obligations Company standards and statutory requirements.
  
• Monitor contractor performance service quality and compliance with agreed Service Level Agreements (SLAs).
  
• Verify completion and quality of work before certifying invoices and processing payments.
  
• Support Procurement in sourcing evaluating and onboarding facilities-related contractors and service providers.
  
• Conduct regular contractor performance reviews and recommend corrective actions where service levels are not achieved.
  
• Ensure contractors comply with Company health safety and environmental requirements while on Company premises.
  

Compliance Health and Safety

• Coordinate compliance with statutory requirements relating to facilities buildings and workplace infrastructure.
  
• Coordinate statutory inspections certifications and licences relating to facilities and utilities.
  
• Monitor and follow up on corrective actions arising from safety inspections audits and risk assessments.
  
• Maintain accurate records of statutory inspections permits certificates and compliance documentation.
  
• Support SHE initiatives by ensuring facilities-related risks are identified reported and mitigated.
  
• Liaise with regulatory authorities contractors and internal stakeholders on facilities compliance matters.
  
• Promote a safe clean and compliant working environment across all Company facilities.
  

Budget Management and Reporting

• Monitor facilities and administration expenditure against approved budgets and ensure effective cost control.
  
• Prepare accurate monthly reports on facilities performance maintenance activities contractor performance administration services and operational issues.
  
• Analyse expenditure trends and identify opportunities to optimise costs without compromising service delivery.
  
• Track and report key facilities and administration performance indicators.
  
• Support the preparation of annual facilities and administration budgets and forecast expenditure requirements.
  
• Monitor contractor costs and verify expenditure against approved contracts and service agreements.
  
• Provide management with timely reports and recommendations to support operational planning and decision-making.
  

• Bachelors Degree in Facilities Management Engineering Contract Management Operations Management or a related field.
  
• Certification in Project Management Contract Management Procurement or Vendor Management will be desirable.
  
• Training in Occupational Health & Safety (OSH) Fire Safety First Aid or Emergency Response will be an added advantage.
  
• Experience within a manufacturing FMCG or logistics environment will be an added advantage.
  

Experience

• Minimum of eight (8) years relevant experience in Facilities Management Property Management or Operations with at least two (2) years in a supervisory role.
  
• Experience in a manufacturing FMCG logistics or multi-site operating environment will be an added advantage.
  
• Demonstrated experience in coordinating preventive and corrective maintenance facilities projects and contractor management.
  
• Demonstrated experience managing contractors service providers and facilities budgets.
  
• Experience in managing service providers monitoring Service Level Agreements (SLAs) and ensuring contractor compliance with Company standards.
  
• Demonstrated ability to prepare and manage facilities and administration budgets monitor expenditure and identify cost optimization opportunities.
  
• Experience coordinating statutory inspections facilities compliance requirements and workplace health and safety initiatives.
  
• Proven ability to analyse operational data prepare management reports and recommend continuous improvement initiatives.
  
• Proficiency in Microsoft Office Suite and experience using Computerised Maintenance Management Systems (CMMS) ERP systems or other facilities management software will be an added advantage.