Remote Construction Business Development Estimating&Pipeline Coordinator

This is a remote position.

• Review permit applications planning records zoning information annexation activity and development approvals.
  
• Assess civil and site plans at a business development screening level.
  
• Determine the current stage of development projects including planning permitting preconstruction bidding and construction.
  
• Identify developers property owners civil engineers consultants and other relevant stakeholders.
  
• Evaluate whether identified projects align with the organizations construction services and target markets.
  
• Verify project information and escalate technical engineering questions when necessary.
  

• Monitor construction and land development activity across designated locations in Delaware Maryland and North Carolina.
  
• Use public records development intelligence platforms and other research tools to identify upcoming projects.
  
• Research project scope estimated size approval status timelines and key contacts.
  
• Identify potential opportunities before they reach the formal bidding stage.
  
• Prioritize qualified relevant opportunities rather than simply generating large volumes of leads.
  
• Work toward a target of approximately 510 qualified engaged opportunities per month in each designated municipality or county.
  
  

• Use AI tools to improve the speed and organization of project research.
  
• Summarize public records development information and project documentation.
  
• Verify AI-generated findings against reliable sources and identify errors inconsistencies or missing information.
  
• Improve research prompts and workflows to support more accurate and efficient results.
  
• Apply independent judgment when evaluating findings and determining whether opportunities meet the organizations requirements.
  

• Track upcoming opportunities bid invitations submission deadlines assigned estimators submitted bids and follow-up actions.
  
• Maintain accurate and up-to-date project pipeline records.
  
• Follow up with estimators and project managers on outstanding tasks agreed deadlines and next steps.
  
• Identify stalled opportunities and overdue actions and escalate significant delays to management.
  
• Provide concise weekly updates highlighting priority projects pipeline progress and outstanding commitments.
  

• Maintain organized project and opportunity databases using Microsoft Excel Microsoft Lists or other approved systems.
  
• Record project locations development stages permit status estimated size priorities assigned team members and next actions.
  
• Ensure records are accurate complete consistent and accessible to relevant team members.
  
• Prepare regular reports on research findings qualified opportunities and pipeline activity.
  

• Research project information through municipal county planning zoning and permitting systems.
  
• Contact relevant public agencies when necessary information is unavailable online.
  
• Communicate professionally with civil engineers developers consultants and other project stakeholders.
  
• Request clarification on project status and publicly available information.
  
• Document information received and maintain appropriate follow-up records.
  

• A bachelors degree in a relevant field such as Civil Engineering Construction Management Quantity Surveying Architecture Urban or Regional Planning Project Management Real Estate Development or a related discipline.
  
• At least 2 years of relevant professional experience in construction civil engineering land development real estate development pre-construction estimating business development research market intelligence or project coordination.
  
• Experience working with a civil engineering firm land or real estate developer infrastructure contractor or construction company.
  
• Practical understanding of construction civil/site development or land development processes.
  
• Understanding of how projects progress through planning permitting approvals bidding and construction.
  
• Ability to review permit applications development records and civil/site plans at a business development screening level.
  
• Practical experience using ChatGPT or other AI tools for research analysis learning or work-related tasks.
  
• Strong research analytical critical-thinking and information-verification skills.
  
• Proficiency in Microsoft Excel and experience maintaining databases trackers CRM systems or project records.
  
• Strong written and spoken English communication skills.
  
• Excellent organization attention to detail and follow-through.
  
• Ability to work independently apply training retain instructions and use established criteria to evaluate new opportunities.
  
• Proactive communication including regular progress updates and timely escalation of challenges.
  
• Ability to adapt when research is blocked by switching to other productive tasks and documenting unresolved issues for follow-up.
  
• Reliable availability during agreed U.S. Eastern Time working hours and the ability to remain responsive during the working window.
  
• Ability to work remotely with minimal supervision and collaborate effectively with U.S.-based teams.
  

• Experience reviewing permit applications planning records zoning activity or development approvals.
  
• Experience supporting construction estimating bid management or business development pipelines.
  
• Familiarity with Zonda or similar construction development and market intelligence platforms.
  
• Previous experience with Zonda is not mandatory as training can be provided.
  

• ChatGPT or other AI productivity tools
  
• Microsoft Excel Word Outlook Teams and Microsoft Lists
  
• Microsoft 365
  
• CRM and pipeline management systems
  
• Public permitting databases
  
• Municipal and county websites
  
• Planning records and public meeting information
  
• Zonda or similar development intelligence platforms
  
• The candidate should be willing to learn new systems and continuously improve research workflows.
  
  

• Monthly Salary depending on relevant experience qualifications demonstrated capabilities and interview performance.
  
• Working 20 hours per week
  
• Remote working arrangement.