QSSK-PURCHASE OFFICER- IMPORT PROCUREMENT
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Job Summary
JOB TITLE: PURCHASE OFFICER - IMPORT PROCUREMENT
About This Job:
Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda Kenya Tanzania Rwanda and South Sudan.
On behalf of our client we are looking for a competent skilled and experienced Purchase Officer - Import Procurement to work in Nairobi Kenya.
Job Purpose
To deliver measurable cost savings ensure high supplier reliability and maintain efficient procurement cycles while safeguarding uninterrupted production and adhering to organizational procurement policies including legal commercial and risk compliance.
Key Responsibilities
Procurement & Vendor Management
Procure MRO and spares ensuring timely availability aligned with production plans.
Identify develop and benchmark vendors; negotiate favorable pricing and commercial terms.
Conduct vendor performance evaluation (defect rate OTIF cost delivery purchase return).
Contract Management
Draft evaluate and finalize AMC rate and job/work contracts.
Ensure legal commercial and risk compliance; monitor contract execution and closure.
Cost Optimization
Conduct should-cost analysis and implement annual rate contracts.
Identify cost-saving opportunities through alternate vendors value engineering consolidation bulk buying and localization/import substitution.
Process & Compliance
Ensure adherence to procurement SOPs and maintain audit and statutory compliance.
Document processes for audits/ISO.
Coordination & Reporting
Collaborate with production maintenance stores finance logistics and IT to ensure smooth PR to PO cycle.
Prepare MIS reports conduct spend analysis and dispose of non-moving materials in a time-bound manner.
Productivity & Performance
Deliver performance objectives set and institute immediate corrective action where performance is below par.
Proactively manage own learning and development.
Adhere to the annual leave plan agreed with the line manager.
Adhere to HR policies.
Key Performance Indicators (KPIs)
Procurement cost reduction: 57% YoY.
Rate contract coverage: 95% of recurring services.
PR to PO cycle time: 710 days.
Stock-out incidents: Zero critical items.
Vendor OTIF: 95%; Quality acceptance rate: 98%.
Audit non-compliance cases: Zero major.
PO accuracy (price terms tax): 99%.
New vendor development: 510 per year.
Education
Bachelors Degree in Procurement Supply Chain Management Business Administration Commerce or a related field.
Professional certification in procurement (e.g. CIPS) is an added advantage.
Required Skills:
Experience Minimum of 5 years relevant experience in procurement with at least 3 years in import procurement or steel manufacturing environment. Experience in MRO and spares procurement. Previous experience in contract management and vendor management. Previous experience coordinating ERP systems (e.g. SAP Oracle Microsoft Dynamics). Technical Skills Strong negotiation and analytical skills. Broad knowledge of procurement best practices and import regulations. Professional level proficiency in MS Office applications (Word Excel PowerPoint Outlook). Project management skills. Core Competencies Strong business acumen and commercial awareness. Ability to participate in and lead a team. Strong attention to detail and accuracy. Interest in learning and keeping abreast of new technologies. Excellent communication and interpersonal skills with the ability to influence senior stakeholders. High integrity and accountability. Ability to work under pressure and meet deadlines. Interested and qualified applicants should submit their applications through the link below. Note: Only shortlisted applicants will be contacted. Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.
Required Education:
Education Bachelors Degree in Procurement Supply Chain Management Business Administration Commerce or a related field. Professional certification in procurement (e.g. CIPS) is an added advantage.
