QSSK- INTERNATIONAL PROCUREMENT & LOGISTICS OFFICER
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Job Summary
JOB TITLE: INTERNATIONAL PROCUREMENT & LOGISTICS OFFICER
About This Job:
Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda Kenya Tanzania Rwanda and South Sudan.
On behalf of our client we are looking for a competent skilled and experienced International Procurement & Logistics Officer to work in Nairobi Kenya.
Role Purpose
To own the end-to-end international procurement and freight lifecycle. You will be fully accountable for global supplier sourcing international shipping coordination local customs clearing and securing critical tax/duty exemptions from government regulatory bodies (EPRA KRA and National Treasury) ensuring all cargo is delivered safely legally and cost-effectively to the warehouse.
Key Responsibilities
1. Global Sourcing & Supplier Management
Actively research identify and vet reliable international manufacturers and suppliers for solar panels inverters water pumps batteries and balance-of-system components.
Negotiate competitive pricing favorable payment terms warranties and shipping terms (Incoterms) with international vendors.
Initiate track and manage international purchase orders (POs) ensuring technical specifications align with engineering team requirements.
2. Import Compliance & Regulatory Approvals
Lead the process of securing technical and import approvals and solar equipment exemptions from the Energy and Petroleum Regulatory Authority (EPRA).
Formulate submit and track duty/VAT exemption applications through the National Treasury and Ministry of Energy for renewable energy projects.
Timely initiate and process Import Declaration Forms (IDFs) via the Kentrade system to prevent shipping delays.
Ensure absolute compliance with all Kenya Revenue Authority (KRA) customs regulations harmonized system (HS) codes and tariff classifications.
3. International Freight & Forwarding Coordination
Manage relationships with international sea and air freight forwarders optimizing shipping routes consolidating cargo where possible and minimizing transit times.
Verify and compile all critical import documentation including Bills of Lading (B/L) Air Waybills (AWB) Commercial Invoices Packing Lists and Certificates of Conformity (CoC) via PVOC partners like SGS Bureau Veritas or Intertek.
4. Local Clearing Transport & Warehouse Delivery
Direct and monitor the activities of contracted local clearing and forwarding agents at the Port of Mombasa and ICD Embakasi to ensure rapid cargo clearance (minimizing demurrage and storage charges).
Coordinate reliable local transportation companies to safely move cleared cargo from the port/depot directly to the central Nairobi warehouse.
Oversee the offloading process at the warehouse ensuring physical inventory matches the commercial packing lists and document any damages or discrepancies for insurance claims.
Qualification and Experience
Education
Bachelors degree in Supply Chain Management Procurement Logistics International Trade or a related field.
Professional certifications (e.g. CIPS KISM) are highly desirable.
Experience
Minimum of 46 years of direct experience in international procurement and clearing in Kenya.
Direct experience importing solar energy equipment electrical hardware or technical engineering components is a massive advantage.
System Proficiency
Hands-on experience with the Single Window System (Kentrade) iCMS (KRA) and enterprise resource planning software (experience with Zoho Inventory/Zoho Creator or similar ERPs is highly valued).
Key Competencies
Proven track record of successfully navigating and securing clearances from EPRA KRA and the National Treasury.
In-depth knowledge of international shipping laws Incoterms (2020) marine cargo insurance and freight rate structuring.
Resilience to unblock shipping bottlenecks at the port or with customs officers proactively.
Ability to manage dozens of shipping files simultaneously without losing track of crucial dates documents or exemption certificates.
Interested and qualified applicants should submit their applications through the link below.
Note: Only shortlisted applicants will be contacted.
Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.
Required Skills:
System Proficiency Hands-on experience with the Single Window System (Kentrade) iCMS (KRA) and enterprise resource planning software (experience with Zoho Inventory/Zoho Creator or similar ERPs is highly valued). Key Competencies Proven track record of successfully navigating and securing clearances from EPRA KRA and the National -depth knowledge of international shipping laws Incoterms (2020) marine cargo insurance and freight rate structuring. Resilience to unblock shipping bottlenecks at the port or with customs officers proactively. Ability to manage dozens of shipping files simultaneously without losing track of crucial dates documents or exemption certificates. Minimum 3-5 years of experience in customs SKILLS Ability to remain calm in a high-pressure environment Excellent accuracy and attention to detail Ability to communicate effectively with customs authorities customers and internal stakeholders. Proven ability to multitask and ensure effective delivery of the priorities to meet targets and objectives Decision making and problem-solving skills
Required Education:
Minimum of 46 years of direct experience in international procurement and clearing in experience importing solar energy equipment electrical hardware or technical engineering components is a massive advantage.
