Procurement Officer – Chemicals & Fertilizer

Our client is a leading provider of integrated agricultural solutions offering a wide range of products and services across the farming value chain. With a strong presence in the region the organization partners with global manufacturers to deliver high-quality inputs technical expertise and end-to-end support aimed at improving agricultural productivity and sustainability.

Our client is seeking a detail-oriented and commercially driven Procurement Officer to support sourcing and supply management for agrochemicals and fertilizers. The role will focus on ensuring timely cost-effective procurement while maintaining strict compliance with regulatory standards and safeguarding product quality.

1. Procurement Planning & Execution

• Develop and implement procurement plans for agrochemicals and fertilizers

• Align procurement schedules with seasonal demand patterns and sales forecasts

• Raise process and track purchase orders (local and international)

• Monitor stock levels and coordinate timely replenishment

2. Supplier Management

• Conduct supplier due diligence including technical capability and compliance checks

• Negotiate pricing payment terms and delivery schedules

• Maintain and manage a vetted supplier database

• Conduct regular supplier performance evaluations (cost quality delivery compliance)

3. Regulatory Compliance & Quality Assurance

• Ensure all procured products meet applicable regulatory standards including PCPB and KEBS requirements

• Coordinate import permits and ensure adherence to labeling handling and safety requirements

• Work closely with internal teams to maintain compliance with local and international standards

4. Inventory & Demand Management

• Collaborate with Sales and Customer Service teams to forecast demand accurately

• Monitor inventory turnover and minimize obsolete or expired stock

• Support stock audits and reconciliation processes

5. Cost Optimization & Budget Control

• Identify and implement cost-saving initiatives without compromising quality

• Monitor market trends including global pricing and foreign exchange impacts

• Optimize logistics and transportation costs

6. Logistics & Import Coordination

• Coordinate import logistics including shipment tracking and clearance processes

• Resolve delays discrepancies and supply chain issues

• Ensure compliance with importation regulations for controlled or hazardous products

• Align delivery schedules with warehouse operations

7. Reporting & Documentation

• Prepare periodic procurement reports (monthly and quarterly)

• Maintain accurate procurement records and documentation

• Ensure audit readiness and compliance with internal controls

• Bachelors Degree in Procurement & Supply Chain Management Business Administration or a related field

• 46 years of experience in procurement

• Experience in agrochemicals fertilizers or other regulated products is an added advantage

• Exposure to international sourcing and importation is highly desirable

• Understanding of agrochemical and fertilizer supply chains (preferred)

• Knowledge of regulatory frameworks (e.g. PCPB KEBS import/export regulations)

• Vendor management and contract negotiation

• Inventory planning and demand forecasting

• Experience with ERP systems (e.g. EPICOR or equivalent)

• Strong Excel and data analysis skills