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Operations & Office Administrator

Career Directions Limited (CDL)

Job Location:

Nairobi - Kenya

Monthly Salary: Not provided by the employer

Experience Required: 3-5years

Posted: 24 May 2026 (30+ days ago)

Application Deadline: 21 August 2026

Vacancies: 1 Vacancy

The job posting is outdated and position may be filled

Job Summary

Job Title: Operations & Office Administrator

Department: Operations

Reports To: Head of Operations / CEO

Location: Nairobi Kenya

Employment Type: Full-Time

The Operations & Office Administrator will serve as the operational backbone of the organizationresponsible for managing day-to-day office functions supporting the leadership team and ensuring smooth coordination across departments. This role requires someone who thrives in a fast-paced

environment possesses strong organizational skills and can handle multiple responsibilities with professionalism and discretion.

Key Responsibilities

Office Management

Oversee daily office operations and ensure a well-organized professional work environment.

Manage office supplies inventory procurement and vendor relationships.

Coordinate maintenance and repairs for office equipment and facilities.

Implement and maintain efficient filing systems (physical and digital).

Administrative Support

Provide comprehensive administrative support to the CEO and senior management.

Prepare correspondence reports presentations and other business documents.

Schedule and coordinate meetings appointments and travel arrangements.

Handle incoming calls emails and visitors ensuring prompt and professional responses.

Operations Coordination

Assist in tracking and managing project timelines and deliverables.

Monitor compliance with company policies procedures and legal requirements.

Logistics & Fleet Coordination

Oversee company vehicles and motorbikes ensuring proper fuel usage and tracking.

Reconcile fuel payments and vehicle accounts.

Track inspections insurance renewals and logbook updates.

Book vehicle inspections and handle renewals ahead of due dates.

HR & Team Support

Assist with staff onboarding orientation and maintaining employee records.

Coordinate HR administrative tasks including leave management and attendance tracking.

Organize team events meetings and staff welfare initiatives.

Requirements

Education

Bachelors degree in Business Administration Office Management or a related field.

Experience

24 years of proven experience in an administrative or operations role.

Previous experience in real estate property management or a related industry is an added advantage.

Technical Skills

Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).

Experience with property management software or CRM systems is a plus.

Ability to use digital collaboration tools (e.g. Google Workspace Slack Zoom).

Core Competencies

Exceptional organizational and multitasking abilities.

Strong written and verbal communication skills.

High level of integrity confidentiality and professional judgment.

Problem-solving mindset with a proactive can-do attitude.

Ability to work independently and as part of a team.

Required Skills:

Technical Skills Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook). Experience with property management software or CRM systems is a plus. Ability to use digital collaboration tools (e.g. Google Workspace Slack Zoom). Core Competencies Exceptional organizational and multitasking abilities. Strong written and verbal communication skills. High level of integrity confidentiality and professional judgment. Problem-solving mindset with a proactive can-do attitude. Ability to work independently and as part of a team. Strong attention to detail and commitment to accuracy. Proactive doesnt wait to be told what to do Structured keeps things organized without supervision Responsive understands urgency in guest-facing business

Required Education:

Education Bachelors degree in Business Administration Office Management or a related 24 years of proven experience in an administrative or operations role. Previous experience in real estate property management or a related industry is an added

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