Officer, Training and Development AWARD

AWARD Training Activities Coordination (in person virtual and blended):

Seamlessly coordinate AWARD training activities for its fellowship programs and partner institutions in fulfilment of AWARDs mandate by undertaking the following:

• Timely planning scheduling and execution of courses as per the AWARD workplan.
  
• Course materials are prepared according to AWARDs training standards.
  
• Training venue requirements outlined and shared with operations and other relevant units.
  
• Effectively communicate with participants regarding course schedules course requirements pre-course activities deadlines and monitor progress.
  
• Administer course assessments monitor progress and generate reports.
  
• Provide support during actual delivery by ensuring training tools and equipment are available and in working condition and trainers and participants needs are addressed.
  
• Provide online technical support during virtual training events by
  

o Configuring breakout rooms polls waiting rooms registration interpretation channels captions and recordings.

o Orienting trainers staff and participants on virtual delivery tools and best practices.

• Maintain accurate records of training attendance completion training and evaluation reports.
  
• Attend inter-unit meetings supporting training deliveries.
  

Curriculum Design and Content Development:
Actively participate in planning and design of curriculum for in-person and virtual AWARD courses by undertaking the following: -

• Together with subject matter experts participate in the design development review and updates of the AWARD courses curriculum and content.
  
• Develop learning modules that integrate synchronous (live) and asynchronous (self-paced) learning components.
  

o Integrate inclusive and accessible learning practices into course design.

o Develop pre-course and post-course learning activities to extend learning beyond live sessions.

• Develop facilitator guides learner guides workbooks and session plans for in-person virtual and hybrid delivery.
  
• Ensure content is optimized for delivery through the Learning Management System (LMS).
  
• Review and update existing curricula to ensure relevance quality and alignment with emerging trends and AWARD training standards.
  
• Recommend and incorporate digital learning tools and technologies for both in-person and virtual trainings that enhance learner engagement and collaboration..
  
  

Trainers and Resource Persons Management:
Manage the contracts and terms of reference of AWARD Trainers and other training resource persons in compliance with ICRAF and AWARD guidelines by undertaking the following: -

• Support the recruitment and onboarding of trainers and other resource persons.
  
• Maintain and update trainers database areas of expertise and qualifications matrix.
  
• Actively participate in the allocation of trainers to various training activities as per AWARDs workplan.
  
• Help prepare training budgets related to trainers engagement training materials and tools.
  
• Assist in drafting reviewing and processing trainer contracts service agreements and TORs.
  
• Ensure all trainer contracts are signed and filed in the designated folders.
  
• Track contract timelines expiration dates and renewals of training service providers.
  
• Ensure compliance with HR procurement or donor-related requirements.
  
• Maintain records of trainer payments and provide the Finance Unit with relevant documentation to facilitate payment processing.
  
• Ensure that trainers receive training briefs programs training materials travel and logistical support.
  
• Attend and provide feedback during training post-session debrief with the trainers.
  

Knowledge Management:
Manage the knowledge management of the AWARD training courses content resources tools and Learning Community Portal by undertaking the following: -

• Ensure physical and digital learning resources such as workbooks slides handouts reports (training and evaluation) learning aids are filed and easily accessible.
  
• Support the development and maintenance of vibrant learning resources repositories to serve AWARD training courses
  
• Assist in collecting organizing and categorizing training materials and reports.
  
• Ensure consistency quality and accuracy of information stored in knowledge systems.
  
• Gather reports analyze participants and facilitators feedback and share with relevant units
  
• Ensure current virtual learning platforms and digital collaboration tools are updated available and accessible when required
  
• Assist with analyzing learning portal usage and identifying gaps or improvement areas.
  
• Provide support to staff in accessing or retrieving training-related materials.
  

Pre-course and Post-training Follow-up:
Support to develop administer and follow up pre and post-training activities to participants by undertaking the following: -

• Customize existing pre-course activities
  
• Communicate pre-course activities and requirements to participants
  
• Administer assessments test surveys
  
• Generate reports
  
• Disseminate the reports/feedback
  
• Follow up on participants post-training requirements/expected outputs.
  
• Undertake continuous improvement and innovation by conducting periodic curriculum reviews based on participant feedback learning analytics and organizational priorities.
  
• Review training materials to ensure consistency instructional quality branding and accessibility.
  

Liaison person with AWARD Training Stakeholders:

Maintain cordial working relationships with partner institutions development partners and other related stakeholders to ensure seamless delivery of AWARD courses by doing the following tasks:-

• Assist in facilitating communication between training partners participants and AWARD.
  
• Schedule and document meetings with stakeholders.
  
• Follow up on action items requests from participants trainers and related stakeholders.
  
• Maintain a contact database of key stakeholders and partners.
  
• Prepare formal congratulatory messages to AWARD training alumni and stakeholders for key milestones as and when necessary.
  
• Follow up on disputes or complaints from participants and trainers and have them addressed by the relevant units/office
  

• Masters degree in education or training and development and/or related fields
  
• At least 5 years of progressive experience in capacity development managing training programs preferably in an international or regional organization.
  
• Professional certification in virtual facilitation and learning technologies e-learning instructional design
  
• Demonstrated experience providing technical support in virtual and blended learning using digital learning technologies and learner engagement techniques.
  
• Experience administering a Learning Management System (LMS).
  
• Experience providing technical support during live online events
  
• Working knowledge of the French language would add value given that we now have partners and participants from francophone countries.
  
• Ability to manage and lead hybrid teams.
  
• Expertise and experience in delivering training or capacity development intervention on gender-responsive approaches in agrifood systems would be an added advantage.