Office SecretaryManagement Assistant

Job Description: Office Secretary

Location: Nairobi

Employment Type: Full-time

Salary: KES 30000

Reports To: General Manager

Job Summary

Our client is seeking a highly organized and proactive Office Secretary / Management Assistant to provide administrative and operational support to the General Manager while ensuring efficient office operations. The successful candidate will manage digital collaboration platforms coordinate executive schedules support policy administration track key projects and facilitate effective communication across the organization.

Key Responsibilities

1. Executive & Administrative Support
   • Manage the General Managers calendar meetings travel arrangements and business appointments.
   • Prepare meeting agendas take minutes track action items and follow up on outstanding tasks.

Coordinate office logistics including supplies internet and other administrative requirements.

• Liaise with external stakeholders including government agencies banks legal firms and service providers.

Digital Collaboration & Office Systems

• Administer the companys collaboration platform (Feishu/Lark or similar) including user accounts calendars document libraries approval workflows and knowledge base.
• Configure and maintain digital workflows for leave requests expense claims procurement and contract approvals.
• Train employees on collaboration tools and provide day-to-day user support.

Ensure company documents are securely organized maintained and easily accessible.

Policy Administration & Compliance

• Draft update and maintain company policies procedures employee handbook and administrative documentation.
• Publish policies and coordinate employee acknowledgements and onboarding sessions.
• Monitor compliance with internal policies including attendance approvals and expense claims.
• Recommend improvements to policies and administrative processes based on operational needs.

Project Coordination & Reporting

• Track departmental projects key milestones and deliverables providing regular progress reports to management.
• Coordinate cross-functional initiatives and follow up on special assignments from the General Manager.
• Identify potential project risks and escalate issues where necessary.

Internal Communication & Culture

• Coordinate internal communications company announcements and organizational updates.
• Organize employee engagement initiatives team-building activities and company events to foster a positive workplace culture.

Qualifications & Experience

• Bachelors degree in Business Administration Human Resource Management Administration Operations Management or a related field.
• Minimum of 2 years experience in an administrative executive assistant office management

or management support role.

• Experience working in a multinational or fast-paced business environment is an added advantage.
• Proficiency in Microsoft Office (Word Excel PowerPoint) and collaborative workplace platforms such as Feishu/Lark DingTalk Microsoft Teams Google Workspace or similar systems.

Strong organizational documentation and project coordination skills.

• Excellent written and verbal communication skills in English; proficiency in Chinese is an added advantage.

High level of integrity confidentiality professionalism and attention to detail.

Proactive resourceful and able to manage multiple priorities with minimal supervision.

Send your application to: latest by 30th July 2026