Human Resources Administrator- Temporary

1. Employee Records and HR Data Management

Maintain complete accurate and up-to-date employee records both electronic and physical.

Ensure personnel files contain all required employment and statutory documentation.

Update HRIS and other HR databases with employee movements and changes in employee information.

Conduct periodic reviews of employee records to identify gaps inconsistencies and outstanding documentation.

Support the secure management filing and retrieval of confidential employee information.

Maintain appropriate records in line with data protection confidentiality and records management requirements.

2. Recruitment and Onboarding Administration

Provide administrative coordination for recruitment processes including vacancy documentation job postings interview scheduling candidate communication and recruitment records.

Coordinate pre-employment documentation and onboarding requirements.

Prepare onboarding documentation and ensure new employees are appropriately set up in HR systems.

Track outstanding onboarding documentation and follow up with relevant stakeholders.

Support induction and orientation activities and maintain appropriate records.

3. Payroll Leave and Benefits Administration

Coordinate and validate monthly payroll inputs relating to new hires exits salary changes allowances deductions and other approved employee movements.

Support leave administration and maintain accurate leave records.

Respond to employee queries relating to payroll leave benefits and HR administrative processes.

Liaise with relevant internal teams and external service providers on HR administration matters as required. Support the reconciliation and validation of HR and payroll data to ensure accuracy.

4. Employee Services and HR Queries

Serve as a first point of contact for routine employee queries relating to HR policies procedures benefits employment documentation leave and HR processes.

Provide timely and accurate information or escalate complex matters to the appropriate HR team member.

Promote consistent application of HR processes and service standards.

Maintain a professional responsive and customer-focused approach to HR service delivery.

5. HR Compliance and Audit Support

Support compliance with HR policies employment legislation statutory requirements and institutional procedures.

Assist with internal and external HR audits by gathering validating organising and packaging required documentation.

Support periodic audits of employee records and HR processes and follow up on identified gaps.

Maintain appropriate evidence and documentation to demonstrate compliance with HR requirements.

Assist in tracking and closing outstanding compliance actions.

6. HR and Data Analytics

Prepare routine HR administrative reports dashboards and data summaries as required.

Maintain accurate HR records and databases to support reporting and decision-making.

Provide data and supporting documentation for HR reports audits and management requests.

7. HR Process Improvement

Support the implementation and continuous improvement of HR administrative processes systems and workflows.

Identify recurring administrative gaps and recommend practical improvements to enhance efficiency and employee experience.

Support the digitisation and standardisation of HR records and processes where applicable.

8. General HR Support

Provide administrative support to the HR team across various HR initiatives and projects.

Coordinate meetings correspondence documentation and follow-up actions relating to HR activities.

Perform other HR administrative responsibilities as assigned.  

Qualifications :

Job Specifications / Requirements

Bachelors degree in Human Resources Management Business Administration or a related field.

13 years relevant experience in HR administration HR operations People Operations or a related HR role.

Working knowledge of HR processes employment practices and applicable labour requirements.

Preferred Qualifications

Professional HR certification or membership such as IHRM SHRM or CIPD.

Experience supporting HR administration within a structured complex or multi-departmental organisation.

Experience with HRIS and/or payroll systems.

Exposure to HR audits employee records audits and compliance monitoring.

Experience supporting recruitment onboarding performance management and employee engagement processes.

Additional Information :

Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience. The closing date will be 4th September 2026.

All Amref International University open vacancies are published on our website under the Vacancies page and on our official social media pages. Kindly note that official emails from AmIU will arrive from an @ or @ address.

Amref International University is committed to safeguarding and promoting the welfare of children young people and vulnerable adults and expects all staff to share this commitment. Amref International University is dedicated to diversity and is an equal-opportunity employer with a non-smoking environment policy.

All Amref International University open vacancies are published on our website under the Vacancies page and on our official social media pages. Kindly note that official emails from AmIU will arrive from an @ or @ address.

Amref International University is committed to safeguarding and promoting the welfare of children young people and vulnerable adults and expects all staff to share this commitment. Amref International University is dedicated to diversity and is an equal-opportunity employer with a non-smoking environment policy.

Remote Work :

No

Employment Type :

Contract