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Human Resource Manager – Outsourced Workforce
Job Location:
Monthly Salary:
Not provided by the employer
Monthly Salary:
Experience Required:
5-7years
Experience Required:
Posted:
2 July 2026 (30+ days ago)
Posted:
Application Deadline:
29 September 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
POSITION TITLE: Human Resource Manager Outsourced Workforce
FUNCTION/DEPARTMENT: Warehouse Management
REPORTS TO: HRM-Nairobi
DIRECT REPORTS/ SUPERVISES: HR Supervisor HR Clerk
JOB PURPOSE:
To provide HR and administrative support to our clients outsourced warehouse team. The ideal candidate should have proven experience managing large outsourced workforces in a fast-paced FMCG Logistics Manufacturing or Warehouse environment. The candidate must be flexible to work both day and night shifts with operational exposure being an added advantage.
Working relationships:
INTERNAL
All staff in Our Client Outsourced Warehouse site
HR team
Payroll
EXTERNAL
Caterers
Outsourced labour providers
Government bodies
Transport providers
Key Responsibilities
1. Workforce Planning & Resourcing
Lead resourcing for all vacant positions within the Warehouse and site operations.
Coordinate recruitment activities with HR teams hiring managers and outsourced labor providers.
Ensure manpower planning aligns with operational demand productivity targets and budget.
Support succession planning for all key positions to avoid gaps
2. HR Operations & Compliance
Ensure strict adherence to all HR procedures including recruitment induction confirmation separation discipline salary inputs training and performance appraisals.
Monitor and enforce compliance with statutory labor laws company policies and internal controls.
Act as the site custodian for audits and HR compliance reviews.
3. Employee Lifecycle Management
Oversee induction of all new employees on AGL policies procedures code of conduct and site regulations.
Ensure timely creation and approval of employee email and system access.
Manage staff separation processes including documentation clearances and exit reporting.
4. Attendance Leave & Utilization Management
Monitor staff attendance absenteeism and leave utilization to ensure alignment with KPIs and operational requirements.
Ensure leave planning is followed and leave liability is maintained within acceptable limits.
Review attendance summary sheets to support payroll and vendor invoicing.
5. Outsourced Labor & Vendor Management
Coordinate with outsourced labour providers to ensure workforce delivery meets business needs.
Verify subcontracted labour invoices against attendance utilization and approved rates.
Monitor HR service provider KPIs and conduct periodic performance reviews.
6. Employee Relations & Discipline
Handle disciplinary matters at the our client outsourced site in line with company policy and Labor law.
Support grievance handling dispute resolution and disciplinary investigations.
Manage employee relations to maintain a productive and harmonious workplace.
Participate in and support works council and industrial relations forums.
7. Health Safety & Wellbeing
Ensure adherence to occupational health and safety standards government regulations and company policies.
Promote a culture of safety compliance and employee wellbeing across the site.
Coordinate with HSE teams on compliance and corrective actions.
8. Reporting & Analytics
Prepare and present periodic HR reports including:
o Workforce numbers and utilization
o Leave and absenteeism trends
o Turnover and attrition analysis
o Training discipline and engagement metrics
Provide insights and recommendations to site and senior leadership.
9. HR Administration & Site Support
Oversee day-to-day operations of the HR & Admin desk ensuring timely response to staff queries.
Ensure proper filing documentation and renewal of statutory and operational certificates.
Manage administrative support activities such as stationery requests and staff meal coordination.
Attend toolbox talks site meetings record minutes and drive closure of action items.
10. People Management
Lead and develop the site HR team
Delegate operational tasks while maintaining governance control and accountability.
Build HR capability to support a high-volume fast-paced operation.
Requirements
Qualifications
Degree in Human Resource Management or equivalent.
Knowledge of Labour laws
Member of IHRM
CHRP certification is a MUST
Experience
A minimum of 5 years of HR experience with at least 3 years served in the role of HR Manager.
The ideal candidate should have proven experience managing large outsourced workforces in a fast-paced FMCG Logistics Manufacturing or Warehouse environment. The candidate must be flexible to work both day and night shifts with operational exposure being an added advantage.
Benefits
Benefits:
Permanent and Pensionable (Pension after 6 months successful probation)
Medical for self 4
Group life
Airtime Allowance
Required Education:
Qualifications Degree in Human Resource Management or equivalent. Knowledge of Labour laws Member of IHRM CHRP certification is a MUST
