HR Assistant

Job Title: HR Assistant
Location: Nairobi
Salary: KES 35000 per month with annual salary reviews/increases
Experience: Minimum 2 years

Application Deadline: 6th October 2026

About Our Client

Our client is a well-established training institution in Kenya with multiple branches and an international placement programme connecting Kenyan professionals with employers abroad.

Role Overview

We are looking for a proactive organized and detail-oriented HR Assistant to support the HR department in the effective management of employee-related processes and administrative activities.

The successful candidate will provide support across recruitment employee records leave administration staff welfare performance management employee relations and general HR administration. The role requires a high level of confidentiality professionalism and attention to detail.

Key Responsibilities

• Assist with recruitment processes including job posting candidate screening shortlisting interview coordination and onboarding.

• Maintain accurate and up-to-date employee records personnel files and HR databases.

• Prepare HR letters contracts correspondence reports and other personnel documents.

• Support leave management including maintaining leave records and assisting with leave requests and approvals.

• Assist with employee welfare and staff engagement activities.

• Support the implementation of performance management and staff appraisal processes.

• Assist with disciplinary and employee relations matters in line with company policies and procedures.

• Ensure HR documentation and processes comply with applicable employment laws regulations and company policies.

• Assist in coordinating employee onboarding and orientation.

• Support the HR department in maintaining proper HR documentation and filing systems.

• Provide general administrative and operational support to the HR department.

• Handle employee information with a high level of confidentiality and professionalism.

• Prepare HR reports and provide relevant information to management when required.

• Perform other HR-related duties as assigned by the HR Manager.

Qualifications and Experience

• Bachelors Degree in Human Resource Management or a related field.

• Minimum 2 years of experience in HR or a related administrative role.

• Previous experience in a Human Resources environment will be an added advantage.

• Good knowledge of HR practices employment procedures and employee administration.

• Working knowledge of applicable employment laws and regulations.

• Proficiency in Microsoft Office and Google Workspace.

• Strong organizational and record-keeping skills.

• Excellent written and verbal communication skills.

• Strong interpersonal and people-management skills.

• Ability to maintain confidentiality and handle sensitive employee information.

• Good attention to detail and ability to manage multiple tasks effectively.

• Ability to work independently while also functioning effectively as part of a team.

Key Competencies

• Confidentiality and integrity
• Communication skills
• Organization and time management
• Attention to detail
• Teamwork and collaboration
• Problem-solving skills
• Interpersonal skills
• Professionalism
• HR administration skills

Application

Interested candidates should submit their updated CV and a cover letter on our Career Page by 6th October 2026.

Apply directly through our Career Page: any inquiries please contact us at

Gap Recruitment Services Limited is a professional recruitment firm that does not charge candidates for placement and does not discriminate.

Your journey towards a rewarding career starts here!