Finance Officer Accounts Payable

TIBU Health is an omnichannel health technology company changing the way patients interact and receive healthcare services in Africa.

Our mission is to leverage technology to streamline the patient journey and reorganize how services are delivered to better connect patients to services and professionals at a time and location of their choosing.

We are reimagining healthcare delivery by bringing it to where you are - healthcare where you live work and click.

The Finance Officer-Accounts Payable is responsible for the accurate and timely processing of supplier invoices payments and reconciliations. The role ensures suppliers contractors and clinic partners are paid correctly and on schedule maintains strong AP controls and supports statutory compliance related to payables. It provides Finance with clear real-time visibility into outstanding liabilities and cash flow commitments.

1. Accounts Payable Processing and Reconciliation

Obtain review and verify supplier bills and supporting documentation for accuracy and completeness.

Record supplier bills weekly in QuickBooks.

File and link ETR invoices correctly across payment and filing systems.

Log approved but unpaid invoices in the payments projections tracker.

Record provisions for recurring expenses.

Post the prior weeks supplier payments into QuickBooks.

Reconcile the Accounts Payable ledger regularly for completeness and accuracy.

Maintain an accurate aging schedule of payables and flag overdue or disputed items.

2. Invoicing (Coverage Support)

Provide invoicing coverage for client invoices when other team members are unavailable.

Ensure invoices align with approved price lists and system records.

3. Weekly Payments Processing

Maintain and update the payment sheet with complete supporting documentation.

Validate invoiced amounts and payment accuracy before processing.

Share the weekly payments tracker with the Finance Manager (or designated approver) for approval within agreed timelines.

Collate all payments scheduled for the weekly run including procurement requisitions.

Capture and consolidate payment projections received from other departments.

Collate and prepare clinic partner payouts for processing every Friday.

Execute approved payments and confirm remittance with suppliers/partners.

4. Petty Cash Management

Record petty cash expenses and payments weekly in QuickBooks.

Reconcile petty cash accounts regularly.

Request petty cash top-ups based on weekly cash flow projections and usage.

Execute approved petty cash payments.

5. Contractor Invoice Management

Request and collect contractor invoices in a timely manner.

File all contractor invoices systematically in a central repository.

Liaise with HR to confirm contractor payment details align with the muster roll.

6. Statutory Compliance (Payables-Related)

File statutory deductions accurately and within deadlines including PAYE WHT and VAT as applicable to payables.

Maintain documentation required for statutory audits related to payables.

7. Payroll Support

Support payroll production by providing accurate contractor and supplier payment data.

Assist HR/Finance in reconciling muster roll entries with contractor invoices ahead of payroll runs.

8. Vendor & Stakeholder Management

Maintain positive working relationships with suppliers vendors and contractors.

Respond to and resolve supplier queries regarding invoices payments and statements.

Perform periodic supplier statement reconciliations.

9. Reporting

Prepare management reports as required including AP aging payment status and outstanding liabilities summaries.

10. Other Duties

Perform any other duties as assigned by the Finance Manager or Senior Management.

Qualifications and Experience

Bachelors degree in Finance Accounting or a related field.

CPA(K) Part II or higher (or equivalent professional qualification); fully qualified CPA/ACCA an added advantage.

2-4 years experience in an Accounts Payable or Finance Officer role ideally within a multi-site healthcare or services organization.

Working knowledge of QuickBooks or similar accounting software.

Solid understanding of Kenyan statutory requirements - PAYE WHT VAT and ETR/eTIMS compliance.

Experience managing high-volume weekly payment cycles with multiple approval stages.

Skills and Competencies

High attention to detail and accuracy particularly in reconciliations and aging schedules.

Strong organizational skills with the ability to manage multiple recurring deadlines.

Clear professional communication for resolving supplier and stakeholder queries.

Discretion and integrity in handling sensitive financial information.

Comfortable working cross-functionally with Procurement Operations HR and Clinic Operations.

Proactive problem-solver who flags issues (overdue items disputes discrepancies) before they escalate.

What success looks like
Fully reconciled up-to-date Accounts Payable ledger with no unexplained variances

Weekly payments processed on time with complete documentation and approvals

Statutory deductions filed accurately and on time with zero penalties

Payroll support delivered accurately and within deadlines each cycle

Minimal supplier disputes; queries resolved promptly

Accurate current aging schedule with no unexpected overdue liabilities

Timely accurate management reports submitted as required

Strong supplier and internal stakeholder confidence in AP processes and controls