Facilities Manager

MAIN PURPOSE OF JOB

The Facilities Manager is responsible for ensuring the efficient operation maintenance safety and utilization of the Universitys physical facilities. This includes coordinating maintenance services managing service providers and contractors optimizing space utilization supporting university events and delivering excellent customer service to staff students visitors and other stakeholders. 

RESPONSIBILITIES

Key Areas and Core Responsibilities

Maintenance & Building Systems

Plan coordinate and oversee preventive and corrective maintenance programmes for all university buildings and systems including HVAC plumbing electrical carpentry lifts generators water systems and fire protection systems.

Ensure routine inspections timely repairs statutory compliance and certification while minimizing disruption to university operations.

Prioritize maintenance requests based on operational impact health and safety risk and service level agreements (SLAs).

Coordinate internal maintenance teams and external service providers and monitor contractor performance and quality of work.

Maintain accurate maintenance records warranties inspection reports schedules and budgets.   

Ensure compliance with Occupational Safety and Health (OSH) environmental regulations building codes and university maintenance standards.

Administer the Universitys keys management programme including registers issuance/return of keys access control audits and investigation of lost or damaged keys.

Coordinate visitor access and facility support during institutional events to ensure efficient logistics security and a seamless guest experience.

2. Space Management

Plan coordinate and optimize the allocation and utilization of university spaces including classrooms lecture halls auditoriums offices boardrooms and conference facilities.

Coordinate office relocations departmental moves renovations space reconfigurations and furniture allocation/installation.

Conduct periodic space audits and occupancy assessments; maintain accurate space inventories floor plans room capacities and departmental allocation records; prepare analytical reports.

Collaborate with stakeholders to implement space management policies standards and procedures.

Coordinate venue preparation for examinations graduations conferences workshops meetings and other institutional events.

3. Vendor & Service Provider Management

Coordinate procurement onboarding and contract administration of facilities management service providers.

Manage and monitor contractor performance coordinating work schedules and reviewing maintenance and inspection reports.

Manage contractor access to university premises oversee emergency call-outs and verify completed works.

4. Event Planning & Logistics

Coordinate planning organization and comprehensive logistical support for university activities including graduations conferences seminars examinations board meetings workshops orientations VIP visits and other activities.

Qualifications :

REQUIRED QUALIFICATIONS

Education knowledge and experience

Bachelors degree in Civil or Mechanical Engineering Business Administration Project Management or a related field.

A minimum of 4 years relevant experience in facilities/property management building maintenance or engineering operations ideally within a university large institutional or commercial/mixed-use property environment.

Skills and competencies

Strong interpersonal and stakeholder management skills

Excellent oral and written communication skills

Analytical and problem-solving skills

Team player and people-oriented leadership style

Results-oriented with ability to multitask under pressure

Knowledge of Occupational Safety and Health (OSH) legislation and practice

Budgeting and cost-control skills     

 Project management skills

Additional Information :

Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience. The closing date will be 28th September 2026.

All Amref International University open vacancies are published on our website under the Vacancies page and on our official social media pages. Kindly note that official emails from AmIU will arrive from an @ or @ address.

Amref International University is committed to safeguarding and promoting the welfare of children young people and vulnerable adults and expects all staff to share this commitment. Amref International University is dedicated to diversity and is an equal-opportunity employer with a non-smoking environment policy.

Remote Work :

No

Employment Type :

Full-time