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Facilities and Administration Manager

EM People & Culture Advisory

Job Location:

Nairobi - Kenya

Monthly Salary: Not provided by the employer

Experience Required: 4-5years

Posted: 7 September 2026 (Yesterday)

Application Deadline: 5 December 2026

Vacancies: 1 Vacancy

Job Summary

On behalf of our client we are seeking an organised and service-oriented Facilities and Administration Manager to oversee workplace facilities office administration service providers assets security and business-support operations.

The successful candidate will create a safe efficient and professional working environment while ensuring administrative services are delivered consistently and cost-effectively.

Key Responsibilities

Develop and implement facilities and office-administration plans policies and procedures.
Oversee office premises utilities maintenance cleaning security reception and workplace services.
Manage leases occupancy requirements renovations repairs and office-improvement projects.
Supervise administrative reception transport and facilities-support personnel.
Manage relationships with landlords contractors suppliers and service providers.
Establish service-level standards and regularly evaluate vendor performance.
Maintain accurate registers for company assets equipment keys access cards and office supplies.
Coordinate travel accommodation meetings events and other administrative arrangements.
Monitor facilities and administration budgets and identify cost-efficiency opportunities.
Ensure adequate insurance licences permits inspections and statutory documentation are maintained.
Implement workplace health safety emergency-response and physical-security procedures.
Coordinate preventive maintenance for office equipment and building systems.
Support business-continuity planning and emergency preparedness.
Monitor office consumption waste management and sustainability initiatives.
Prepare facilities and administration reports for management.

Requirements

Bachelors degree in Business Administration Facilities Management Property Management Operations or a related discipline.
Professional training in facilities management occupational safety project management or administration is desirable.
At least five years of experience in facilities management office administration property services or business operations.
Working knowledge of workplace health safety security and emergency-response requirements.
Strong planning negotiation problem-solving and vendor-management capabilities.
Proficiency in Microsoft Office and asset or facilities-management systems.
Excellent interpersonal skills and a strong customer-service orientation.

Benefits