Events Associate

BACKGROUND

Amref Health Africa is preparing for the Africa Health Agenda International Conference (AHAIC) 2027 scheduled to take place from 28 February to 3 March 2027 in Kigali Rwanda. The conference will convene leaders and stakeholders from across Africa and globally to advance dialogue and action on Africas health priorities.

Amref is seeking a short-term Events Associate to provide additional capacity to the AHAIC 2027 planning team. The role will support resource mobilization efforts partner engagement and follow-up partner onboarding and the delivery of benefits outlined in partnership agreements. The position will also support immediate post-conference close-out activities to ensure effective partner stewardship and reporting.

ROLE OVERVIEW

The Events Associate will support the planning coordination and delivery of AHAIC 2027 with a focus on conference administration stakeholder coordination speaker and delegate support logistics and event operations. Working closely with the Events Coordinator conference workstream leads Professional Conference Organizer (PCO) and other internal and external stakeholders the Events Associate will provide day-to-day coordination and administrative support across the conference planning cycle. The role will contribute to the timely delivery of conference activities by maintaining trackers and databases coordinating meetings and follow-ups supporting speakers and delegates and assisting with logistical and operational requirements.

The successful candidate will be expected to manage assigned tasks independently maintain accurate records follow up on actions and work collaboratively across multiple teams and stakeholders.

KEY RESPONSIBILITIES 

• Support the planning coordination and delivery of AHAIC 2027
• Support with Organizing Committee workstream and stakeholder meetings including scheduling minutes action tracking and follow-up.
• Maintain conference workplans timelines trackers databases and reporting tools to support timely delivery.
• Support speaker management including invitations confirmations documentation scheduling and ongoing follow-up.
• Support the coordination of key conference stakeholder invitations including invitation management RSVP tracking and follow-up communications.
• Support VIP delegates throughout the conference lifecycle ensuring a seamless and exceptional experience from registration and correspondence to conference participation and post-conference engagement.
• Support delegate registration and participant engagement including responding to enquiries and tracking delegate requirements.
• Coordinate with the PCO vendors venues and service providers on assigned event logistics and operational requirements.
• Coordinate with ICT and Communications teams on registration platforms event technology digital tools website updates and participant communications.
• Prepare and maintain meeting documentation reports briefing materials event records evaluations and post-event reports ensuring accurate and timely information across workstreams. 

Qualifications :

• Bachelors degree in Business Administration Marketing Communications International Relations Public Health Development Studies or a related field.
• 13 years of experience supporting conferences events workshops stakeholder engagements or similar programmes.
• Experience in event administration logistics coordination project support stakeholder engagement or communications.
• Experience coordinating with multiple stakeholders vendors service providers and internal teams.
• Strong written and verbal communication skills with good attention to detail and follow-through.
• Ability to work independently and collaboratively within multicultural and multidisciplinary teams.
• Proficiency in Microsoft Office Suite particularly Word Excel PowerPoint Outlook and Teams.

Additional Information :

Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience. Closing date will be Tuesday 13th October 2026 at 23:59 EAT.

Amref Health Africa does not require applicants to pay any money at whatever stage of the recruitment and selection process and has not retained any agent in connection with recruitment. Although Amref may use different job boards from time to time to further spread its reach for applicants all open vacancies are published on our website under the Vacancies page and on our official social media pages. Kindly also note that official emails from Amref Health Africa will arrive from an @ address.

Amref Health Africa is committed to safeguarding and promoting the welfare of children young people and vulnerable adults and expects all staff to share this commitment. Amref Health Africa is dedicated to diversity and is an equal-opportunity employer with a non-smoking environment policy.

Remote Work :

No

Employment Type :

Contract