Assistant Transport Manager
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Monthly Salary:
Experience Required:
Posted on:
8 hours ago
Posted on:
Vacancies:
1 Vacancy
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Job Summary
Position: Assistant Transport Manager
Location: Kiambu County
Reports To: Deputy Head- Warehouse & Outbound Logistics
Job Summary
The Deputy Lead - Transport is responsible for end-to-end transport execution fleet coordination and transporter financial management ensuring outbound deliveries support OTIF targets cost control and compliance requirements. The role owns daily fleet planning transporter performance management and full AIR and A/P execution for transporters including invoice validation reconciliation and coordination with Finance. Aziz ensures that all transporter invoices are accurate fully supported and compliant before submission for functional approval in VIM. While the role has no invoice approval authority it is fully accountable for the correctness completeness and timeliness of all transport-related financial and operational data.
Key Responsibilities
1. Fleet Planning & Daily Transport Coordination
Plan and coordinate daily fleet deployment in alignment with dispatch plans issued by the Lead Dispatch & Fulfilment.
Ensure vehicle availability matches delivery schedules routes and load requirements.
Coordinate with transporter supervisors and owners to resolve vehicle shortages breakdowns or late arrivals.
Escalate risks that may impact OTIF including vehicle unavailability route constraints or manpower gaps.
2. Transport Execution & Resource Optimisation
Maximise utilisation of transport assets through effective routing sequencing and load consolidation.
Identify and eliminate bottlenecks such as loading delays poor slot adherence or idle vehicle time.
Monitor turnaround times and implement corrective actions to reduce dwell time and cost leakages.
3. Transporter Financial Management AIR & A/P
Own end-to-end A/P execution for transporters including:
o Invoice collection
o Rate verification
o POD and trip sheet validation
Manage AIR follow-ups where applicable (claims recoveries penalties).
Ensure transporter invoices are:
o Accurate
o Contractually compliant
o Fully supported by documentation
Resolve discrepancies within defined TATs before submission for approval.
Coordinate closely with Finance and Audit teams to ensure clean reconciliations and on-time payments.
4. VIM Invoice Submission & Control Discipline
Submit verified transporter invoices into Finance for booking and functional approval.
Ensure no incomplete unsupported or incorrect invoice enters the VIM workflow.
Track invoice status through approval and payment cycles and follow up on rejections or queries.
Maintain a complete audit trait of all transporters financial transactions.
5. Transport Partner Relationship Management
Maintain professional execution-focused relationships with transport partners.
Monitor transporter attendance reliability and service discipline.
Address operational issues promptly while escalating chronic or contractual breaches through governance channels.
6. Performance Monitoring & Reporting
Maintain dashboards covering:
o Vehicle availability
o Route adherence
o Delivery delays
o Transporter service performance
o Cost and utilisation metrics
Submit structured daily weekly and monthly performance reports.
Highlight risks recurring failures and improvement opportunities.
7. Compliance Risk & Escalation
Ensure transport operations comply with safety legal and company standards.
Identify transport-related risks (delays damages documentation gaps) and escalate proactively.
Support audits by providing accurate transport and financial records.
8. Continuous Improvement & Project Support
Implement Lean and Kaizen initiatives to improve transport efficiency and cost control.
Participate in transport-related improvement projects and cross-functional initiatives.
Execute ad hoc transport tasks assigned by leadership without compromising core controls.
AUTHORITY & BOUNDARIES
Authority
Transport execution planning and coordination
Transporter financial execution (AIR & A/P)
No Authority
VIM invoice approval
Final payment approval
Commercial rate negotiation (unless delegated)
Policy or SOP ownership
Requirements
Key Requirements:
Bachelors degree in Transport & Logistics Supply Chain Management Business Administration or a related field.
Minimum 5 years of experience in transport operations fleet management logistics or distribution preferably in a fast-paced environment.
Proven experience in fleet planning route optimisation transporter management and outbound delivery execution.
Strong knowledge of transporter invoice management A/P processes POD validation reconciliation and VIM workflows.
Demonstrated ability to monitor transport KPIs manage service providers drive cost optimisation ensure compliance and support OTIF delivery targets.
Required Education:
Key Requirements Deputy Lead - TransportBachelors degree in Transport & Logistics Supply Chain Management Business Administration or a related 5 years of experience in transport operations fleet management logistics or distribution preferably in a fast-paced experience in fleet planning route optimisation transporter management and outbound delivery knowledge of transporter invoice management A/P processes POD validatio
