AdministratorReceptionist

Administrator & Receptionist

Reports To: Operations Manager
Location: Nairobi Office
Employment Type: Full-Time

Job Purpose

Our client a growing floriculture business is seeking an Administrator & Receptionist that will be responsible for the smooth day-to-day running of the Nairobi office providing professional front-office support while coordinating general administration office supplies documentation communication and operational support.

The role requires a highly organised presentable and proactive individual who can effectively coordinate multiple office activities and serve as the first point of contact for clients suppliers visitors and other stakeholders.

Key Responsibilities

• Manage the day-to-day administration and smooth running of the Nairobi office.
• Receive and professionally attend to visitors clients suppliers and other stakeholders.
• Manage incoming calls emails correspondence and general office communication.
• Coordinate office supplies stationery kitchen requirements and other administrative needs.
• Maintain proper physical and digital filing of invoices permits correspondence and other company documents.
• Support the Operations team with order documentation export records schedules and other administrative requirements.
• Coordinate meetings appointments boardroom arrangements and visits by international buyers and suppliers.
• Liaise with suppliers and service providers on office-related requirements and follow up on deliveries and services.
• Maintain accurate office records and ensure documents are readily accessible when required.
• Support coordination between the Nairobi office farm and other internal teams.
• Assist with basic administrative and operational reporting as required.
• Ensure the office remains organised professional and adequately equipped for daily operations.
• Perform any other administrative duties assigned by management.

Requirements & Qualifications

• Diploma or Degree in Office Administration Secretarial Studies Business Administration Public Relations or a related field.
• Minimum 3 years experience in administration reception or office coordination.
• Experience in a flower farm agricultural logistics export or related environment will be an added advantage.
• Proficiency in Microsoft Word Excel Outlook/email and other office applications.
• Excellent communication and telephone etiquette.
• Strong organisational and record-keeping skills.
• Professional presentable and customer-focused.
• Ability to multitask work independently and manage a busy office environment.
• High level of professionalism confidentiality and attention to detail.

How to Apply

Interested candidates should submit their CV via our Career Page.

Only shortlisted candidates will be contacted.