GENERAL SUMMARY:
The Accounts Officer is responsible for maintaining accurate financial records processing transactions and supporting financial operations. This role is central to ensuring timely reconciliations proper documentation and compliance with organizational policies and addition the role provides structured support to procurement processes including documentation vendor coordinationand tracking of purchasing activities. This is a detail-driven execution role suited for someone who is strong in accounting fundamentals and comfortable working in a structured compliance-focused environment. Exceptional numerical organizational communication and spreadsheet skills are essential requirements for this position.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Financial Operations & Record keeping
Process and record financial transactions accurately and in a timely manner
Review and process invoices ensuring completeness and proper approval before payment
Manage employee expense reimbursements in line with organizational policies
Maintain accurate and up-to-date financial records (digital and physical)
Maintain and update tracking tools for payments and ensure proper allocation and reconciliation
Reconciliations & Reporting
Perform weekly bank and select general ledger reconciliations
Identify and resolve discrepancies in a timely manner
Prepare and post journal entries where required and as advised by the Head of Department
Maintain supporting schedules for select general ledger accounts
Audit & Compliance
Ensure all financial transactions are properly documented per policy and audit-ready
Support internal and external audits by preparing schedules and required documentation
Maintain strict adherence to finance policies procedures and internal controls
Liaise with external stakeholders (e.g. KRA vendors) as required
Procurement Support
Support preparation of procurement documents (e.g. LPOs Delivery notes) in close collaboration with Division and Department representatives
Maintain accurate procurement records and track order status
Coordinate with departments and vendors to ensure timely delivery of goods and services
Assist in supplier documentation evaluations and compliance checks
Support basic market research and vendor comparisons as needed
Consumables & Administrative Support
Support monthly stocktaking and asset tagging processes
Maintain organized filing systems for finance and procurement records
Provide general administrative support to the Finance Department as needed
Requirements
Education and Work Experience
Bachelors Degree in Finance Supplies and Procurement or similar area of study
Intermediate level of an Accounting Professional qualification (CPA/ACCA II) or higher
3-5 years experience in a similar role preferably with procurement experience
High technical proficiency with MS Excel Google Suite and familiarity with the use of accounting software and documentation management.
Knowledge of basic bookkeeping procedures and familiarity with finance regulations
Knowledge Skills and Abilities:
Fluency in English and Swahili.
Well-developed and mature professional interpersonal skills; ability to interact effectively with colleagues at all organizational levels.
Exceptional time management and problem-solving skills.
Ability to handle confidential and sensitive information with appropriate discretion.
Ability to respond quickly and maintain composure in situations that impact the safety and security of
children.
Ability to exercise judgment and discretion when making independent decisions.
Fluency in English and Swahili. Well-developed and mature professional interpersonal skills; ability to interact effectively with colleagues at all organizational levels. Exceptional time management and problem-solving skills. Ability to handle confidential and sensitive information with appropriate discretion. Ability to respond quickly and maintain composure in situations that impact the safety and security of children. Ability to exercise judgment and discretion when making independent decisions.
Bachelors Degree in Finance Supplies and Procurement or similar area of study Intermediate level of an Accounting Professional qualification (CPA/ACCA II) or higher 3-5 years experience in a similar role preferably with procurement experience High technical proficiency with MS Excel Google Suite and familiarity with the use of accountingsoftware and documentation management. Knowledge of basic bookkeeping procedures and familiarity with finance regulations
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