Specialist (operations, grade 12) of the Center for Preparatory Studies (temporary position)

The Specialist provides administrative and operational support to the School contributing to student recruitment admissions examinations records management and day-to-day School activities.

Key Responsibilities

• Prepare and process documents related to the Schools activities in accordance with University policies and procedures.
• Support student recruitment activities in Kazakhstan and abroad including regional presentations and international education exhibitions.
• Assist in organizing and administering Nazarbayev University entrance examinations in Kazakhstan and abroad.
• Maintain School records and documentation in accordance with internal University regulations and procedures.
• Monitor the timely provision ordering and replenishment of office supplies for School employees.
• Maintain proper accounting storage and safekeeping of School documents prior to their transfer to the University Archives.
• Prepare register organize and submit School documents to the University Archives in accordance with established procedures.
• Participate in the annual preparation of the Schools records retention and classification schedule (nomenclature).
• Maintain proper accounting storage and issuance of controlled University forms.
• Manage the storage accounting and issuance of educational and examination equipment and materials including calculators voice recorders notebooks microphones cameras and other equipment.
• Maintain and regularly update the Schools personnel mailing lists and contact information.
• Prepare and maintain minutes and related documentation for meetings of the Schools Executive Committee and Teaching and Methodological Committee.
• Coordinate activities related to the Schools clearance/bypass procedures.
• Assist in the organization and administration of examinations conducted by the School.
• Prepare presentations analytical materials reports and other information as requested by the supervisor and within the scope of the position.
• Participate in the identification assessment management and monitoring of operational risks within the assigned area.
• Perform other duties and assignments as required by the immediate supervisor and University management in accordance with applicable legislation and University policies.

Qualifications :

Education

Higher professional education preferably from a higher education institution where the language of instruction is English.

Priority specializations:

• Management
• Education Management
• Human Resource Management
• Finance
• International Relations
• International Business
• International Law
• Marketing
• Law
• Political Science
• Sociology
• Related specialties in the field of Humanities

Work Experience

• For candidates with a Bachelors degree/Specialist degree at least 1 year of relevant work experience.
• No work experience is required for candidates with a Masters degree in a relevant field.

Knowledge

• Proficiency in MS Office including Word Excel and PowerPoint.
• Knowledge of relevant administrative procedures and document management principles is an advantage.

Skills

• Strong information management skills
• Analytical thinking and problem-solving skills
• Strong organizational and coordination skills
• Fluency in English Kazakh and Russian
• Ability to work effectively both independently and as part of a team

Additional Information :

Please note that this position is a temporary.

Recruitment and selection process
Recruitment and selection at Nazarbayev University include the following process: preliminary selection based on experience and qualifications assessments (e.g. technical skills/capabilities aptitude personality work samples in-basket exercises and informal interviews) and motivation.

Formal interviews form the final stage of the selection process.
They are typically based on organizational values and behaviors and conducted in English.
You are encouraged to share your views and values  to identify how they fit into  Nazarbayev University core values

Remote Work :

No

Employment Type :

Full-time